Role & responsibilities

1. Accounts & Finance

- Maintain day-to-day accounting records and books of accounts.
- Record sales, purchases, expenses, receipts and payments.
- Prepare and maintain invoices, quotations, purchase orders and debit/credit notes.
- Manage accounts receivable and accounts payable.
- Follow up for outstanding customer payments.
- Verify vendor bills and supporting documents before payment processing.
- Maintain bank, cash and petty-cash records.
- Perform bank and ledger reconciliations.
- Assist with GST, TDS and other statutory accounting requirements.
- Coordinate with external CA/tax consultant for periodic filings and compliance.
- Maintain proper documentation of financial transactions.

2. Back Office Operations

- Maintain customer, supplier and project records.
- Prepare and maintain MIS reports, sales reports and collection reports.
- Handle email correspondence with customers, suppliers and internal teams.
- Prepare and organize documents for tenders, quotations, purchase orders and contracts.
- Maintain digital and physical filing systems.
- Track quotations, orders, deliveries, invoices and payments.
- Coordinate with sales, service, purchase and management teams.
- Support management with data and reports required for decision-making.

3. Sales & Commercial Support

- Prepare quotations and commercial proposals based on information provided by the sales/technical team.
- Maintain a quotation and enquiry database.
- Follow up on quotations and pending commercial documents.
- Coordinate order processing and documentation.




- Maintain customer-wise sales and outstanding reports.
- Assist the sales team with customer documentation and commercial follow-up.

4. Office Administration

- Maintain office records and important company documents.
- Coordinate routine administrative requirements.
- Maintain employee attendance/leave records, where required.
- Assist in procurement of routine office requirements.
- Coordinate courier, dispatch and document movement.
- Ensure confidentiality of company financial and commercial information.

Preferred candidate profile A. Desired Skills

- Positive knowledge of Tally/ERP and MS Excel.
- Basic understanding of GST, TDS, invoicing and accounting procedures.
- Good written and verbal communication skills.
- Ability to draft professional emails and business correspondence.
- Good documentation and record-keeping skills.
- Attention to detail and numerical accuracy.
- Ability to work independently and meet deadlines.
- Good coordination and follow-up skills.

B. Educational Qualification

- B.Com / B.Com (Hons.) preferred.
- Candidates with additional qualifications such as LL.B. may be considered an advantage, particularly where the role involves contracts, commercial documentation and compliance.

C. Experience 1-3 years of relevant experience in accounts, administration, back-office operations or commercial coordination preferred. Freshers with strong academic qualifications and good computer/accounting skills may also be considered.

Perks and benefits

ESI/PF, Mobile/SIM Expense, Paid leave, Annual Bonus and Incentive

📌 Commercial Accounts Officer (Kolkata)
🏢 Precision Computing Systems
📍 Kolkata