Assistant Manager Administration | Bata India

Location: Gurgaon

Function: Administration & Facilities

Reporting to: AVP - Human Resources

Role Overview

We are looking for an experienced Administration Manager to manage end-to-end administration and workplace services for the corporate office. The role will be responsible for ensuring a safe, efficient, compliant and employee-friendly workplace while driving operational excellence, vendor governance and cost optimisation.

Key Responsibilities

1. Workplace & Facility Management

- Manage day-to-day administration and facilities operations of the corporate office.
- Ensure smooth functioning of office infrastructure, housekeeping, pantry, maintenance, utilities and employee amenities.
- Oversee office seating, space utilisation, meeting rooms, workstations and common areas.
- Coordinate preventive and corrective maintenance of office facilities.

2. Vendor & Contract Management

- Manage facility management, housekeeping, security, pest control, transport, pantry and other service vendors.
- Handle vendor empanelment, negotiations, contracts, SLAs, performance reviews and payments.
- Monitor service quality and ensure adherence to agreed SLAs/KPIs.
- Drive vendor consolidation and cost optimisation initiatives.

3. Employee Services

- Ensure seamless employee services including parking, access cards, lockers, transportation and office amenities.
- Coordinate onboarding-related administrative requirements such as workstation, ID/access cards, parking and other facilities.
- Address employee queries and resolve workplace-related concerns.

4. Security & Safety

- Manage office security operations and access control.
- Coordinate with security agencies and ensure compliance with security protocols.
- Support emergency preparedness, fire safety, evacuation drills and business continuity initiatives.
- Ensure statutory and safety requirements related to workplace operations are met.

5. Travel & Transport

- Oversee corporate travel desk,



employee transportation and related vendors.
- Manage travel arrangements, cab services and related administration processes.
- Ensure adherence to corporate travel policies and cost controls.

6. Budget & Cost Management

- Prepare and manage the annual administration budget.
- Track monthly expenses against budget and identify opportunities for cost optimisation.
- Ensure timely processing and verification of vendor invoices.
- Drive cost-effective procurement of administration-related goods and services.

7. Compliance & Documentation

- Ensure compliance with applicable workplace, facility and statutory requirements.
- Maintain contracts, licences, AMC records, vendor documentation and other administrative records.
- Coordinate with internal stakeholders, auditors and external agencies as required.

8. Projects & Workplace Initiatives

- Lead office renovation, relocation, expansion and infrastructure projects.
- Support employee engagement and workplace experience initiatives.
- Identify opportunities to digitise and streamline administrative processes.

Required Skills & Experience
- 7–12 years of experience in administration, facilities, workplace management or corporate services, preferably with a large corporate/structured organisation.
- Experience managing corporate office administration and multiple facility vendors.
- Strong knowledge of facility management, vendor management, workplace safety and administration processes.
- Valuable commercial acumen with experience in budgeting, negotiations and cost optimisation.
- Strong stakeholder management and communication skills.
- Ability to manage multiple priorities and external partners effectively.
- Proficiency in MS Office and facility/workplace management systems.
- Experience in managing teams and service partners.

Preferred Profile Experience in a large corporate, FMCG, retail, manufacturing, consumer, hospitality or similarly complex organisation with exposure to high-volume employee services and structured corporate processes.

📌 Assistant Manager/Manager - Administration (Gurugram)
🏢 Bata India
📍 Gurugram