:

1. To visit the vendor’s factory for wooden packing, transportation arrangements, or material inspection, as per the requirement.

2. To verify the material by conducting a proper inventory based on the acknowledged Purchase Order (PO) or packing list received from the vendor and highlight any discrepancies.

3. To calculate the Cubic Meter (CBM) of the goods to be shipped and accurately estimate the number of containers required and report the same to the Reporting Manager (RM).

4. To ensure that the planned consignment does not exceed the available container capacity and to avoid additional container requirements due to incorrect cargo planning.

5. To ensure timely unloading of vehicles and timely carting of the planned material into the Container Freight Station (CFS) or other designated location.

6. To maintain the stock register for recording the material received at and dispatched from the warehouse.

7. To hand over the delivery challan and share a soft copy with the Accounts Department when present at the vendor’s site during the dispatch of the consignment.

8. To ensure that the tax invoice is emailed to the Accounts Department with correct details and that all information in the tax invoice is in accordance with the PO, except for items that vary based on weight or length.

9. To hand over hard copies of invoices received from the vendor to the Accounts Department.

10. To hand over the test certificates, if received from the vendor, to the Technical Team.

11. To prepare Proof of Export (POE)



documents for the vendors accurately and share them with the respective RM for approval before sharing them with the vendors.

12. To courier or email the POE documents to the respective vendors, as required, within 15 working days from the on-board date mentioned in the Bill of Lading (BL).

13. To prepare the POE Tracker accurately every month and email the same within the given timeframe.

14. To prepare and email the stock register within the given timeframe.

15. To ensure that there is no additional cost incurred by the company due to delays or errors in CBM calculations.

16. To adhere to the defined Key Result Area (KRA) activities.

17. To rectify the audited files and upload them to the WorkDrive within the specified deadline.

18. To upload all the documents prepared by oneself to the WorkDrive upon receipt of final approval.

Requirements

Skills & Competencies:

1. Basic written communication skills in English.

2. Strong attention to detail and accuracy, especially in CBM calculations, POE documents, and inventory.

3. Good organizational and record-keeping skills, including maintaining stock registers, POE trackers, and documents in the WorkDrive.

4. Effective communication skills (verbal and written) for coordination with vendors, Accounts Department, and internal teams.

5.



Basic analytical and numerical skills, including CBM calculations and container planning.

6. Good time management skills and the ability to meet strict deadlines.

7. Accountability for assigned tasks and the ability to follow through to completion.

8. Proficiency in Microsoft (MS) Excel and document handling.

9. Ability to work independently during vendor and site visits.

10. Problem-solving skills and the ability to identify and escalate discrepancies and potential delays in a timely manner.

11. Strict adherence to data confidentiality and skilled ethics.

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Knowledge:

1. Basic knowledge of logistics operations, especially export packing and dispatch coordination.

2. Understanding of POs, invoices, delivery challans, and test certificate workflows.

3. Basic knowledge of warehouse management and stock tracking.

4. Knowledge of CBM calculation and container capacity planning.

5. Familiarity with logistics documentation standards (e.g., POE, tax invoices).

6. General awareness of compliance requirements related to exports and dispatches.

Preferred Knowledge:

1. Basic knowledge of CFS operations.

2. Basic knowledge of export packing and wooden packing requirements.

3. Basic knowledge of customs and export procedures.

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Benefits

1.Gratuity Benefit: Provided in accordance with applicable laws.

2.Personal Accident Policy: Coverage starts from the date of joining the employment.

3.Mediclaim Policy: Comprehensive health insurance coverage on confirmation of employment.

📌 Assistant-Logistics (Thane)
🏢 Lotus Technicals
📍 Thane