Job Title: Accounts Assistant Manager

No. of Position: 1

Year of Experience: 15- 20 Years

ACCOUNTS MANAGER

1. POSITION DETAILS

TitleAccounts Assistant Manager DepartmentFinance & Accounts

Reporting ToFinance Head / CFO / Director

Employment TypeFull-Time

Level Managerial Experience8-12 years or as per Company requirement

Qualification B.Com / M.Com / CA Inter / CMA / equivalent qualification

Preferred Skills Tally / ERP, MS Excel, GST, TDS, Income Tax, MIS & Financial Reporting

1. JOB PURPOSE The Accounts Manager will be responsible for managing and supervising the Company's day-to-day accounting and financial operations, ensuring accurate books of accounts, timely statutory compliance, financial reporting, cash-flow management, taxation, receivables/payables, audit coordination and internal financial controls. The position will work closely with management, auditors, bankers, statutory authorities, vendors, customers, HR, purchase and other departments to ensure effective financial management and compliance with applicable laws and Company policies.

2. KEY RESPONSIBILITIES A. ACCOUNTING & BOOK-KEEPING

3. Supervise and manage day-to-day accounting activities.
4. Ensure accurate recording of all receipts, payments, purchases, sales, expenses and journal entries.
5. Maintain General Ledger, Cash Book, Bank Book, Purchase Register and Sales Register.
6. Review accounting entries and supporting documents before posting.
7. Ensure proper accounting classification and allocation of expenses.
8. Maintain proper documentation and records for all financial transactions.
9. Monitor inter-company, inter-branch and inter-project transactions, wherever applicable.
10. Ensure timely closing of monthly, quarterly and annual books of accounts.
11. Identify and rectify accounting discrepancies.
12. Ensure accounting policies and internal procedures are consistently followed.
13. BANKING &

• TREASURY MANAGEMENT

14. Monitor daily bank balances and cash position.
15. Prepare and review bank reconciliation statements.
16. Coordinate with banks regarding payments, collections, bank guarantees, loans and other banking matters.
17. Monitor fund requirements and cash-flow position.
18. Plan payments based on availability of funds and management priorities.
19. Ensure timely processing of vendor, employee and statutory payments.
20. Maintain records of bank guarantees, fixed deposits, loans and other banking instruments.
21. Coordinate with authorised signatories for banking transactions.
22. Review bank charges and other financial costs.

23. ACCOUNTS PAYABLE
24. Supervise vendor invoice processing and verification.
25. Verify invoices against purchase orders, work orders, delivery challans and supporting documents.
26. Ensure appropriate approval before processing payments.
27. Monitor vendor outstanding balances.
28. Prepare ageing reports of payables.
29. Plan vendor payments according to agreed credit terms and cash-flow requirements.
30. Resolve vendor account discrepancies.
31. Ensure proper accounting and documentation of advances to vendors.
32. Monitor adjustment of vendor advances.

33. ACCOUNTS RECEIVABLE
34. Monitor customer receivables and outstanding balances.
35. Prepare and review ageing reports.
36. Follow up with customers for timely collection.
37. Coordinate with the sales/commercial/project teams regarding outstanding payments.
38. Identify overdue accounts and escalate critical cases to management.
39. Ensure proper adjustment of customer advances and receipts.
40. Reconcile customer accounts periodically.
41. Monitor credit limits and payment terms, where applicable.
42. GST &

• INDIRECT TAX COMPLIANCE

43. Ensure timely GST-related accounting and compliance.
44. Review GST input and output tax records.
45. Coordinate preparation and filing of applicable GST returns.
46. Reconcile purchase records with GST input credit records.
47. Monitor GST credit eligibility and discrepancies.
48. Review GST on sales, purchases, advances, expenses and other applicable transactions.
49. Coordinate with tax consultants for GST-related matters.
50. Maintain proper documentation for GST assessments, notices and correspondence.
51. Assist in resolving GST notices, queries and departmental communications.
52. TDS &

• DIRECT TAX COMPLIANCE

53. Ensure proper deduction of TDS on applicable transactions.
54. Review TDS calculations and deductions.
55. Ensure timely deposit of TDS.
56. Coordinate preparation and filing of TDS returns.
57.



Verify TDS certificates and reconciliation.
58. Coordinate with tax consultants for income-tax compliance.
59. Assist in preparation of tax computation and supporting schedules.
60. Maintain records relating to tax notices, assessments and correspondence.
61. MONTH-END &

• YEAR-END CLOSING

62. Coordinate monthly closing of accounts.
63. Review outstanding entries and provisions.
64. Ensure appropriate accruals and prepaid expense accounting.
65. Verify depreciation calculations.
66. Reconcile major ledger balances.
67. Review advances and deposits.
68. Ensure proper accounting of provisions and liabilities.
69. Prepare schedules required for year-end closing.
70. Coordinate with auditors during annual /quarterly closing.
71. Ensure books are closed within the Company's prescribed timelines.
72. MIS &

• MANAGEMENT REPORTING Prepare and submit periodic financial reports to management when and where required, including:

- Monthly Profit &

• Loss Statement

- Balance Sheet
- Trial Balance
- Cash Flow Statement
- Receivables Ageing
- Payables Ageing
- Expense Analysis
- Project-wise profitability
- Budget vs.

Actual

Analysis

- Cash-flow projections
- Outstanding reports
- Bank position
- Statutory liability reports
- Working capital reports
- Management dashboards

1. AUDIT &

• STATUTORY COMPLIANCE

2. Coordinate with statutory auditors, internal auditors and tax auditors.
3. Provide financial records and supporting documents required for audits.
4. Prepare audit schedules and reconciliations.
5. Respond to audit queries.
6. Track audit observations and ensure timely corrective action.
7. Maintain proper documentation for statutory compliance.
8. Assist management in ensuring compliance with applicable accounting and taxation requirements.
9. Coordinate with external consultants and qualified advisors wherever required.

10. INTERNAL CONTROL
11. Establish and maintain appropriate accounting controls.
12. Ensure segregation of duties wherever applicable.
13. Review payment and approval processes.
14. Monitor unusual or high-value transactions.
15. Ensure supporting documents are available for financial transactions.
16. Identify potential financial risks and report them to management.
17. Conduct periodic ledger and process reviews.
18. Recommend improvements to accounting and financial processes.
19. Help prevent errors, duplicate payments, fraud and financial leakages.

20. FIXED ASSETS
21. Maintain proper fixed asset records.
22. Monitor additions, transfers and disposals of assets.
23. Ensure appropriate capitalisation of assets.
24. Coordinate periodic physical verification of fixed assets.
25. Reconcile fixed asset records with the General Ledger.
26. Ensure appropriate depreciation accounting.
27. BUDGETING &

• FINANCIAL PLANNING

28. Assist management in preparing annual budgets.
29. Monitor actual expenditure against approved budgets.
30. Prepare budget variance reports.
31. Identify areas of cost overruns.
32. Assist departments in controlling unnecessary expenditure.
33. Prepare cash-flow forecasts.
34. Provide financial inputs for business decisions.

35. PROJECT / SITE ACCOUNTING
36. Monitor project-wise income and expenditure.
37. Maintain project-wise accounting records.
38. Review site expenses and supporting documents.
39. Monitor project advances and recoveries.
40. Track subcontractor/vendor balances.
41. Review project-related purchase and expense entries.
42. Monitor work-order and contract-related accounting.
43. Prepare project profitability statements.
44. Reconcile project ledgers with the corporate accounts.
45. Coordinate with project managers, commercial teams and site accountants.

46. TEAM MANAGEMENT
47. Supervise Accounts Executives, Accountants and other finance personnel.
48. Allocate responsibilities and monitor work completion.
49. Review the accuracy of work performed by team members.
50. Train and mentor junior accounting staff.
51. Establish appropriate deadlines and performance standards.
52. Conduct periodic performance reviews.
53. Ensure proper backup and continuity of accounting activities.
54. Promote discipline,



accuracy and confidentiality within the Finance &

• Accounts team.

55. ERP / ACCOUNTING SOFTWARE The Accounts Manager should ensure effective utilisation of the Company's accounting/ERP system, such as:

- Tally
- Microsoft Dynamics
- Other ERP/accounting systems used by the Company.
- Tax Vyapar.
- Sinewave (ITR filing).

Responsibilities include:
- Master data review
- Ledger creation and modification
- Transaction posting
- Reports and MIS
- Data reconciliation
- User controls
- System-based approvals
- Data accuracy
- Coordination with IT/ERP teams

1. DOCUMENTATION &

• RECORD MANAGEMENT Ensure proper maintenance and safe custody of:

- Invoices
- Payment vouchers
- Receipts
- Purchase orders
- Work orders
- Bank documents
- Tax records
- Audit documents
- Contracts

- Agreements
- Fixed asset records
- Statutory records
- Financial statements
- Supporting documents

All records should be maintained in accordance with Company policy and applicable statutory requirements.

1. MANAGEMENT COORDINATION

The Accounts Manager will regularly coordinate with:
- CFO / Finance Head
- Directors / Management
- HR & Administration
- Purchase Department

- Sales Department
- Commercial Department
- Project/Site Teams
- Legal Department
- Banks
- Vendors
- Customers
- Statutory Auditors
- Internal Auditors

- Tax Consultants
- Government / Regulatory Authorities

1. REQUIRED QUALIFICATIONS Educational Qualification Essential:

- B.Com / M.Com or equivalent qualification.

Preferred:
- CA Inter
- CMA Inter
- MBA Finance
- Other relevant professional qualifications

Experience The Accounts Manager should also highlight significant financial variances, unusual transactions, risks and areas requiring management attention. Preferably 8-12 years of relevant experience, including substantial experience in managing accounting operations and supervising a team.

Experience in construction, infrastructure, real estate, manufacturing or corporate organisations would be an advantage, depending upon the Company's business.

1. TECHNICAL SKILLS The candidate should have sound knowledge of:

- Accounting principles
- Finalization of accounts
- GST
- TDS
- Income Tax
- Bank reconciliation
- Accounts payable
- Accounts receivable
- Cash-flow management
- MIS reporting
- Budgeting
- Audit coordination
- Internal controls
- Fixed assets
- Financial analysis
- ERP/accounting software
- Advanced MS Excel

1. BEHAVIOURAL & MANAGERIAL COMPETENCIES The ideal candidate should demonstrate:

- Strong analytical ability
- Attention to detail
- High level of accuracy
- Financial discipline
- Problem-solving ability
- Leadership skills
- Team management
- Decision-making ability
- Time management
- Confidentiality and integrity
- Strong communication skills
- Ability to work under pressure
- Ability to meet strict deadlines
- Commercial awareness
- Proactive approach

1. AUTHORITY & DECISION-MAKING The Accounts Manager may be authorised, within approved Company policies and delegated authority, to:
2. Review accounting transactions.
3. Approve accounting entries within delegated limits.
4. Recommend vendor/customer payments.
5. Review financial reconciliations.
6. Escalate financial irregularities.
7. Recommend process improvements.
8. Allocate work to Accounts team members.
9. Coordinate with auditors, consultants and financial institutions.
10. Recommend corrective financial controls.
11. CONFIDENTIALITY & ETHICS The Accounts Manager shall maintain strict confidentiality of:

- Financial information
- Salaries and employee information
- Bank details
- Customer/vendor information
- Business transactions
- Management reports
- Tax information
- Commercial agreements
- Budgets and forecasts
- Other confidential Company information

The employee shall comply with the Company's Code of Conduct, policies and applicable laws.
1. KEY DELIVERABLES The Accounts Manager shall be responsible for ensuring: Daily

- Accounting transactions
- Cash/bank monitoring
- Payment and receipt review
- Critical outstanding follow-ups

Weekly
- Receivable/payable monitoring

- Bank reconciliation
- Cash-flow review
- Critical financial issues reporting

Monthly
- Month-end closing
- MIS reports
- P&L; and Balance Sheet review

- Statutory compliance
- Ageing analysis
- Budget variance analysis

Quarterly
- Financial review
- Tax compliance review
- Internal control review
- Management reporting

Annually
- Finalisation of accounts
- Audit coordination
- Statutory audit
- Tax audit support
- Annual financial reporting

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