: Administrative Officer – Facilities & Operations

Employment Type: Full time

Location: Coimbatore

Industry: Education

Qualification: Bachelor’s Degree / Diploma in Civil, Mechanical, Electrical Engineering, Facility Management, Administration, or a relevant discipline.

Experience: 8-12years

Job Summary:

We are seeking an experienced Administrative Officer – Facilities and Operations to oversee the school’s administrative, facilities, infrastructure, and support operations, including attendance, payroll coordination, fee collection, transport, security, housekeeping, maintenance, food, hostel, sports, classrooms, laboratories, utilities, vendors, and events. The role will ensure safe, productive, compliant, and well-maintained campus operations through effective coordination, supervision, timely issue resolution, and regular monitoring and reporting.

Key Responsibilities:

- Manage school transport, buses, vehicles, drivers, routes, schedules, safety, maintenance, documentation, and driver deployment.
- Supervise security, housekeeping, cleanliness, hygiene, sanitation, waste management, visitor management, CCTV, and support staff performance across the campus.
- Plan and monitor preventive and corrective maintenance of buildings, classrooms, laboratories, electrical systems, plumbing, HVAC, utilities, equipment, and other infrastructure, including civil works, carpentry, painting, drainage, landscaping, renovations, and facility improvements.
- Coordinate with vendors and service providers for maintenance, repairs, servicing, AMCs, warranties, and timely resolution of breakdowns and complaints.
- Supervise food, canteen, catering, and hostel operations, ensuring appropriate standards of hygiene, food quality, cleanliness, security, maintenance, utilities,



and general upkeep.
- Monitor sports grounds, courts, sports equipment, classrooms, laboratories, offices, common areas, and other academic and outdoor facilities to ensure they are safe, functional, clean, and ready for use.
- Oversee the overall administrative, facilities, infrastructure requirements, maintenance and day-to-day operations of the school, ensuring smooth functioning of all departments and support services.
- Monitor school fee collection, pending payments, receipts, and related administrative activities in coordination with Finance.
- Coordinate school events, functions, examinations, programmes, meetings, celebrations, and special activities, including all required facilities, logistics, and support arrangements.
- Ensure compliance with safety procedures, fire and electrical safety, emergency preparedness, statutory requirements, risk management, and school policies.
- Conduct regular campus inspections, maintain operational and all record-keeping, and ensure timely resolution of all administrative issues.
- Coordinate with the Principal, Management, HR, Finance, academic and administrative teams, and support staff, prepare periodic operational reports, and perform other duties assigned by the Management.
- Monitor and verify staff attendance, deployment, leave, manpower requirements,



and salary related inputs in coordination with HR and Finance.

Desired Candidates Qualifications · Bachelor’s Degree / Diploma in Civil, Mechanical, Electrical Engineering, Facility Management, Administration, or a relevant discipline.

· 8–12 years of relevant experience in facilities management, institutional administration, maintenance, or campus operations, preferably in educational institutions.

· Strong practical knowledge of building maintenance, electrical, plumbing, HVAC, utilities, housekeeping, security, transportation, and facility services.

· Experience in managing staff attendance, manpower deployment, vendors, contractors, service providers, and support teams.

· Good knowledge of preventive maintenance, facility inspections, safety procedures, emergency preparedness, and statutory compliance.

· Strong leadership, communication, interpersonal, and team-management skills for effective coordination with internal and external stakeholders.

· Excellent organizational, time-management, decision-making, and problem-solving skills, with the ability to manage multiple operational priorities and respond to emergencies.

· Proficiency in MS Office, Excel, documentation, record management, and operational reporting.

· Ability to work independently, demonstrate accountability, maintain confidentiality, and ensure attention to detail.

About the Institution:

Rooted in the 100-year heritage of PSG Institutions, PSG World School stands as a beacon of tradition and innovation. With authorization as an IB World School, we ensure our learners experience education aligned with globally benchmarked International Baccalaureate philosophy.

Job Type: Full-time

Work Location: In person

📌 Administrative Officer – Facilities & Operations – PSG World School (Coimbatore)
🏢 PSG Matriculation School
📍 Coimbatore