Company: PanIndia Marine Services Pvt. Ltd.

Department: Administration

Location: Jasai, Uran / Vikhroli

Experience: 1–3 Years

CTC: 3.0–4.2 LPA, based on experience and capability.

Job Summary

:

We are looking for a proactive, organised and solution-oriented Admin Assistant who enjoys maintaining systems, following SOPs and coordinating with different teams to ensure work gets completed on time.

This is not purely a desk-based role . The position involves active coordination between office, depot, operations, M&R;, stores, maintenance, security, vendors and other support teams. On-field job.

PanIndia operates in a 24×7 logistics and depot environment , and the candidate should be comfortable working in a rapid-moving operational setup where priorities can change, and prompt coordination is essential.

Key Responsibilities :

- Support day-to-day office and depot administration .
- Maintain and follow up on SOPs, systems, checklists, records and administrative processes .
- Coordinate with Operations, M&R;, Stores, IT, Accounts, Security, Maintenance and other teams.
- Follow up on pending tasks and ensure timely closure rather than only forwarding instructions .
- Identify routine operational/admin issues and actively work towards practical solutions.
- Coordinate housekeeping, security, facility maintenance and other depot requirements.
- Assist with vendor coordination, quotations, AMC/service renewals and administrative purchases.
- Maintain records of company assets, equipment, documentation and inventory.
- Coordinate travel, accommodation,



transportation and other administrative arrangements whenever required.
- Assist in administrative reports, expense records and vendor payment follow-ups.
- Support management in implementing new systems, processes and improvements across locations .
- Be willing to visit different areas of the depot and coordinate directly with teams when required.

What We Are Looking For :

- Strong follow-up and coordination ability .
- Proactive attitude; someone who looks for solutions instead of waiting for repeated instructions.
- Passion for maintaining systems, discipline and SOPs .
- Ability to handle multiple teams and priorities simultaneously.
- Good communication and interpersonal skills.
- Comfortable working in an on-site operational environment .
- Basic proficiency in MS Excel, Word, Outlook and digital tools .
- Good documentation and record-keeping skills.
- Willingness to learn and take ownership of responsibilities.

Learning & Growth :

The role provides exposure to multiple functions including depot operations, container repairs, stores, procurement, maintenance, logistics, IT systems, accounts and administration .

Since several specialised teams operate within PanIndia, the candidate will have the opportunity to gain practical cross-functional knowledge and strong operational exposure , making this a role with significant scope for learning and professional growth.

Preferred Qualification:

- Graduate in Business Administration, Commerce, Management, HR, Operations or a related field , with 1–3 years of experience in administration, coordination, facilities, logistics or operational support .

📌 Administrative Assistant (Mumbai)
🏢 Panindia Marine Services
📍 Mumbai