Role

Own the day-to-day running of the office employee insurance, statutory compliance, travel, vendors, leases, facilities and fleet. Success means nothing lapses, nothing stops, and no deadline is missed.

Responsibilities

Employee Insurance

- Own GMC, GPA, GTL and Workmens Compensation policies

- Drive annual renewals: claims data, broker RFQ, comparative statements, premium negotiation

- Manage additions/deletions, dependants and CD balance top-ups

- Single point of contact for employee claims — documentation to closure with the TPA

Statutory Compliance

- Ensure timely compliance under PF (EPFO), ESI (ESIC), Shops &
- Establishment Act, Qualified Tax, Labour Welfare Fund, Gratuity, CLRA and POSH

- Monthly PF/ESI challans, payments and returns; resolve UAN, KYC and mismatch issues

- Renew all statutory registrations, licences and NOCs before expiry

- Verify vendor and contract-labour compliance before releasing payment

- Maintain a compliance calendar and handle inspections, audits and notices

Travel &

- Accommodation

- Domestic and international bookings — flights, hotels, transfers, visas, forex

- Negotiate corporate rates with airlines, agencies and hotels

- Arrange guest house and long-stay accommodation

- Enforce travel policy; verify and reconcile agency invoices

Vendor Management &

- Procurement

- Onboard, evaluate and manage vendors across facility, travel, IT consumables and printing

- Run the cycle: requisition, RFQ, comparison, negotiation, PO, delivery, invoice

- Own onboarding kits — welcome kit, ID and access cards, stationery, desk setup, laptop coordination with IT — ready before every joiner’s DOJ

- Negotiate rate contracts and AMCs; monitor SLAs and renew before expiry

Office Setup, Leases &

- Contracts





- Manage current office setup and fit-outs — layout, furniture, infrastructure, clearances

- Own rent agreements and leave-and-licence deeds: renewals, escalations, deposits, lock-ins, exit terms

- Track every expiry date and initiate renewal well ahead of deadline

- Coordinate with Legal and Finance on drafting, vetting, stamping and registration

Facility Management

- Housekeeping, pantry, security, pest control and hygiene across offices

- Building services and AMCs — HVAC, DG, UPS, lifts, electrical, CCTV, access control

- Utilities and bill validation; workplace safety, fire NOC and evacuation drills

- Fixed asset register, physical verification, seating and visitor management

- Control admin spend against budget and deliver cost savings

Fleet Management

- Vehicle allocation, utilisation, driver rostering and employee transport

- Keep every vehicle compliant — registration, insurance renewal, fitness, permits, PUC, road tax

- Preventive maintenance and breakdown management to minimise downtime

- Fuel control, mileage monitoring, trip logs and cost per km

- Insurance claims, accident reporting, challans; lease renewals and replacements

Requirements

Must have

- 7 to 10 years in corporate admin, facility management and corporate administration.

- Working knowledge of PF, ESI, Shops &
- Establishment Act, PT and CLRA — including filings and inspections

- Hands-on group insurance renewals and claims handling with brokers and TPAs

- Proven vendor negotiation with demonstrable cost savings

- Lease and contract renewal experience

- Fleet management and vehicle compliance

- Strong Excel; builds and maintains trackers, compliance calendars and MIS

- Graduate

- MBA or diploma in HR/Admin/Facility Management an advantage

📌 Administration Manager (Bengaluru)
🏢 Trukker Technologies
📍 Bengaluru