LUNAR WAVE LLC

Admin / Office Administrator &

- Founder Support

- Location: Work From Office (Wagle Estate, Thane)

- Job Type: Full-Time

- Working Hours: 10 AM 7 PM

- Working Days: Monday to Saturday

- Company Description

Lunar Wave LLC is a quick-growing digital products company that builds and scales global brands through performance marketing. The company creates and markets digital products using data-driven strategies and high-performing ad creatives across channels like Meta, Instagram, and TikTok. It is a fast-paced startup environment that emphasises execution, continuous testing, and measurable results.

- About the Role

We are looking for an organized, proactive, and responsible Admin / Office Administrator to manage the day-to-day administrative and facility operations of our office. You will make sure the office is well-stocked, clean, functional, and comfortable for employees and candidates. The role also includes direct support to the Founder with day-to-day administrative tasks, document handling, external follow-ups, and local errands.

It needs strong coordination, follow-up, attention to detail, discretion, and ownership of routine operations.

- Key Responsibilities

1.

Office

Supplies &

- Inventory

- Maintain trackers for stationery, snacks, pantry supplies, coffee, cleaning supplies, and other consumables

- Check stock levels regularly and identify items to replenish

- Place orders and coordinate timely delivery

- Keep records of purchases, consumption, and pending orders

2. Pantry &

- Coffee Management

- Keep regular stock of coffee, tea, sugar, milk, snacks, and other pantry items

- Monitor coffee consumption and replenish on time

- Keep the pantry and coffee area clean and organized

3.

Employee

Support &

- Hospitality

- Coordinate birthday cakes and basic arrangements for employees

- Support employee requirements related to office facilities

- Help organize internal celebrations and office activities

4.

Candidate

Hospitality

- Welcome candidates arriving for interviews and guide them to the waiting/interview area

- Offer basic hospitality such as water or coffee

- Inform the concerned interviewer when a candidate arrives

- Ensure candidates have a professional and comfortable experience

5.

Office

Maintenance

- Monitor the condition of the office and identify maintenance needs

- Coordinate issues related to AC, Wi-Fi, electricity, plumbing, furniture, and appliances





- Maintain a maintenance tracker and follow up until issues are resolved

- Coordinate with technicians and service providers

6. Janitor &

- Housekeeping Coordination

- Coordinate with housekeeping staff for regular cleaning of workstations, pantry, washrooms, meeting rooms, and common areas

- Monitor cleanliness and hygiene standards

- Communicate housekeeping requirements and ensure timely completion

7. Society &

- Building Management

- Coordinate with society/building management and security on visitors, deliveries, access, and other requirements

- Maintain important building/society contact details

- Follow up on building-related issues affecting office operations

8. Vendor &

- Procurement Coordination

- Coordinate with vendors for supplies, maintenance, housekeeping, internet, and other services

- Compare quotations when required and coordinate purchases as per company requirements

- Track orders, deliveries, and vendor follow-ups

- Maintain an updated vendor/contact list

9.

Administrative

Records &

- Trackers

- Maintain accurate trackers for purchases, inventory, maintenance, and pantry supplies

- Keep bills, invoices, and receipts organized

- Track recurring services, renewals, and office-related payments

10.

Office

Readiness &

- Safety

- Ensure the office is ready for employees and visitors every working day

- Monitor basic safety and report potential concerns immediately

- Keep emergency contacts and facility information available

- Coordinate servicing of basic office equipment and safety facilities

11.

Founder

Support &

- Coordination

- Support the Founder with day-to-day administrative and coordination tasks

- Follow up with banks, vendors, service providers, building management, and other external parties on behalf of the Founder

- Handle appointment bookings and basic logistical arrangements when required

- Take ownership of small operational tasks that would otherwise consume the Founder's time

12.

Document

Pickup, Drop-off &

- Courier





- Handle document pickup and drop-off at banks, CA offices, government offices, vendors, consultants, and other locations as required

- Coordinate couriering, collection, submission, and delivery of important documents

- Handle sensitive documents and information with discretion and confidentiality

13. Vehicle, Maintenance &

- Errands

- Assist with vehicle-related work such as servicing coordination, document collection, insurance paperwork, FASTag, and RTO-related coordination

- Coordinate personal and business maintenance tasks assigned by the Founder

- Purchase or collect business-related items locally when needed

14.

Founder Task

Tracking

- Maintain a tracker of Founder-assigned tasks

- Follow up until each task is completed

- Requirements

- Strong organizational and coordination skills

- Good follow-up and communication skills

- Ability to maintain trackers and records accurately

- Basic knowledge of Google Sheets / Microsoft Excel

- Ability to coordinate with vendors, employees, candidates, janitors, technicians, and building management

- Good attention to detail; responsible and dependable

- Ability to handle multiple administrative tasks at once

- Comfortable travelling locally within Thane/Mumbai for company or Founder-related work

- Ability to handle sensitive documents and information with discretion and confidentiality

- Professional and friendly personality

- What We Are Looking For

- Someone who takes ownership of the office and doesn't wait for problems to be reported

- Someone who notices when supplies are running low, follows up on maintenance issues, and keeps trackers updated
- A proactive coordinator who makes sure employees and candidates have a smooth experience at the office
- A dependable, discreet person the Founder can trust to take small operational tasks off their plate and see them through.

Pay: ₹25,000.00 - ₹30,000.00 per month

Application Question(s)

- Total years of experience in office administration, executive assistance, or facility management?

- Do you have hands-on experience with Google Sheets or MS Excel for maintaining trackers?

- Have you supported a founder, director, or senior manager directly with tasks such as follow-ups, appointments, or document handling?

- Are you comfortable working from office in Wagle Estate, Thane Monday to Saturday, 10 AM to 7 PM?

Work Location: In person

📌 Admin / Office Administrator & Founder Support (Mumbai)
🏢 Lunar Wave
📍 Mumbai