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Admin & HR Officer

Admin & HR Officer

- Designation: Admin & HR Officer
- Experience: 4+ Years
- Job Type: Full-Time
- Location: Ahmedabad

Duties & Responsibilities




- Manage day-to-day HR and office administration activities and ensure smooth functioning of the office.
- Handle recruitment activities including job posting, candidate sourcing, screening, interview coordination, and onboarding.
- Maintain employee records, personal files, attendance, leave records, and other HR documentation.
- Prepare and maintain employment-related documents, joining formalities, appointment letters, confirmation letters, and other HR correspondence.
- Coordinate employee attendance, leave management, working hours, and shift-related records where applicable.
- Assist in payroll processing by providing accurate attendance, leave, salary, and employee information to the accounts/payroll team.
- Manage employee onboarding, induction, documentation, and exit formalities.
- Coordinate employee communication, engagement activities, meetings, and internal announcements.
- Support management in implementing HR policies, procedures, and workplace rules.
- Handle employee queries and coordinate with management to resolve HR and administrative issues.
- Maintain confidentiality of employee, salary, and company information.
- Assist with performance appraisal processes, employee confirmations, and other HR activities.
- Coordinate statutory HR compliances and maintain relevant records and documentation.
- Liaise with external consultants, recruitment agencies, government authorities, and other service providers when required.
- Manage office supplies, stationery, housekeeping, maintenance, and general administrative requirements.
- Coordinate office facilities, utilities, security, transportation, and other administrative services.
- Maintain records of company assets, office equipment, and administrative purchases.
- Coordinate travel arrangements, meetings, visitors, and other office requirements.
- Handle incoming and outgoing correspondence, documentation, courier services, and general office communication.
- Assist in organizing company events, employee activities, meetings, and training programs.
- Coordinate with different departments to ensure smooth administrative and HR operations.
- Prepare HR and administrative reports for management as required.
- Support management in maintaining a professional, safe, disciplined, and positive workplace environment.

Qualifications

- Bachelor’s degree in Human Resources,



Business Administration, Commerce, Management, or a related field.
- 2–5 years of experience in HR, office administration, or a similar role, preferably in a manufacturing or chemical company.
- Positive understanding of recruitment, employee records, attendance, leave management, onboarding, and HR administration.
- Basic knowledge of payroll processes and applicable labour and employment regulations.
- Knowledge of statutory HR compliances such as PF, ESIC, Skilled Tax, Bonus, Gratuity, and applicable labour laws is preferred.
- Proficiency in MS Office, particularly Excel, Word, and email communication.
- Experience with HRMS, attendance management, or payroll software is an advantage.
- Strong documentation and record-keeping skills.
- Good written and verbal communication skills.
- Ability to handle confidential employee and company information responsibly.
- Strong organizational and multitasking abilities.
- Previous experience in a manufacturing/industrial environment will be an advantage.

Behavior
- Professional, approachable, and employee-friendly personality.
- Excellent communication and interpersonal skills.
- High level of confidentiality, integrity, and discretion.
- Strong sense of responsibility and accountability.
- Organized, systematic, and detail-oriented approach.
- Proactive attitude toward identifying and resolving administrative and HR issues.
- Good listening skills and ability to understand employee concerns.
- Fair, unbiased, and professional approach when handling employee matters.
- Ability to maintain discipline while building positive employee relationships.
- Strong time-management and multitasking skills.
- Calm and solution-oriented approach when dealing with workplace issues.
- Ability to coordinate effectively with employees, management, vendors, and external agencies.
- Adaptable and willing to learn new HR systems, policies, and regulations.
- Team-oriented attitude with the ability to work independently when required.
- Positive attitude and strong commitment to maintaining a productive and professional workplace.

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Location

301 Samaan-2, Opp. Shell Petrol Pump, 100ft Road, Anandnagar Square, Satellite, Ahmedabad

- Gujarat 380015
- INDIA

Phone Number +91 (phone hidden)

Send Message [email protected]

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📌 Admin & HR Officer (Ahmedabad)
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📍 Ahmedabad