Job Title: Accounts Executive

Department: Finance & Accounts

Industry: Restaurant / Food & Beverage

Employment Type: Full-Time

Reports To: Accounts Manager / Finance Manager / Management

1. Job Summary

We are looking for a detail-oriented and responsible Accounts Executive to manage daily accounting transactions, sales reconciliation, vendor payments, purchase entries, expense monitoring, payroll coordination, and financial documentation for restaurant operations. The candidate will ensure accurate accounting records, timely financial reporting, proper control over cash and expenses, and compliance with applicable accounting and tax requirements. Experience in restaurant accounting, inventory reconciliation, and POS systems will be an advantage.
1. Key ResponsibilitiesA. Daily Accounting & Bookkeeping

- Record daily financial transactions accurately in the accounting software.
- Maintain sales, purchase, receipt, payment, and journal entries.
- Verify supporting documents before recording transactions.
- Maintain general ledger, cash book, bank book, and relevant subsidiary ledgers.
- Ensure all transactions are recorded in the correct accounting period.
- Maintain proper filing and documentation of financial records.
- Assist in preparing trial balances and financial statements.

B. Sales & Revenue Reconciliation
- Reconcile daily sales from POS reports with actual collections.
- Verify dine-in, takeaway, and delivery sales.
- Reconcile cash, UPI, card, online payment gateway, and food delivery platform collections.
- Identify discrepancies between POS reports, bank settlements, and actual receipts.
- Monitor discounts, refunds, cancellations, complimentary items, and voided bills.
- Follow up on pending payment settlements and unexplained differences.
- Prepare daily sales and collection reports for management.

C. Purchase & Vendor Accounting
- Verify supplier invoices against purchase orders and goods receipt records.
- Record food ingredients, beverages, packaging, and other operational purchases.
- Maintain supplier ledgers and accounts payable records.
- Track payment due dates and prepare vendor payment schedules.
- Reconcile supplier statements with company records.
- Follow up on missing invoices, credit notes, and discrepancies.
- Ensure vendor payments are processed only after the required approvals.

D. Expense & Cost Control
- Record rent, utilities, salaries, repairs, transportation, marketing, and other operating expenses.
- Verify expense claims and supporting bills.
- Monitor outlet-wise expenses against approved budgets.
- Assist in analysing food cost, beverage cost, packaging cost, and operating expenses.
- Identify unusual expenses and report variances to management.
- Maintain petty cash records and verify supporting vouchers.




- Assist in monitoring wastage and inventory-related financial variances.

E. Inventory & Stock Reconciliation
- Coordinate with purchase and store teams to reconcile stock records.
- Verify stock receipts, issues, transfers, and adjustments.
- Assist in periodic physical stock verification.
- Compare inventory consumption with POS sales and recipe-based theoretical consumption, where data is available.
- Identify stock shortages, wastage, expiry, and unexplained variances.
- Prepare stock variance reports and follow up with the relevant department.

F. Bank & Cash Reconciliation
- Perform daily cash and bank reconciliations.
- Verify cash handovers from restaurant cashiers.
- Reconcile bank statements with accounting records.
- Track deposits in transit, payment gateway settlements, and outstanding transactions.
- Maintain records of petty cash and cash advances.
- Report cash shortages, excess collections, and unexplained discrepancies promptly.

G. Accounts Payable & Receivable
- Monitor outstanding supplier payments.
- Maintain customer and corporate client receivables, where applicable.
- Prepare ageing reports for outstanding balances.
- Follow up on overdue receivables and vendor statement differences.
- Assist in payment planning and working capital monitoring.
- Ensure timely recording of credit notes, debit notes, and adjustments.

H. Payroll & Employee Accounting
- Coordinate with HR for attendance, overtime, leave, and salary inputs.
- Assist in preparing payroll statements and salary payment records.
- Record salary advances, employee loans, reimbursements, and deductions.
- Reconcile payroll expenses with accounting records.
- Coordinate applicable payroll-related statutory deductions with the Accounts Manager or external consultant.

I. Taxation & Statutory Compliance
- Assist in preparing GST-related records, reconciliations, and returns under the supervision of the responsible finance professional.
- Verify tax invoices and applicable input tax credit documentation.
- Maintain records for TDS and other applicable statutory requirements.
- Support preparation of documents for audits and tax assessments.
- Track compliance deadlines and coordinate with consultants.
- Maintain organized records of returns, challans, invoices, and supporting documents.

J. MIS & Management Reporting
- Prepare daily sales and collection reports.




- Prepare weekly expense and purchase summaries.
- Assist in monthly profit and loss reporting.
- Prepare outlet-wise revenue and expense statements.
- Monitor food cost percentage and other operational cost ratios.
- Prepare vendor outstanding, bank reconciliation, and inventory variance reports.
- Provide accurate financial data to management for decision-making.

1. Qualifications & Experience

- Bachelor's degree in Commerce, Accounting, Finance, or a related field.
- Minimum 1–3 years of relevant accounting experience preferred.
- Restaurant, hotel, retail, or FMCG accounting experience is an advantage.
- Knowledge of bookkeeping, bank reconciliation, accounts payable, and accounts receivable.
- Familiarity with GST, TDS, and other applicable Indian tax requirements.
- Proficiency in MS Excel and accounting software such as Tally or similar ERP systems.
- Knowledge of POS reconciliation and online delivery platform settlements is desirable.

1. Required Skills

- Strong numerical and analytical skills.
- Accuracy and attention to detail.
- Good knowledge of accounting principles.
- Proficiency in Excel, including formulas, lookups, and reconciliation tools.
- Ability to identify and investigate financial discrepancies.
- Valuable communication and coordination skills.
- Confidentiality and professional integrity.
- Ability to meet reporting deadlines and manage multiple tasks.

1. Key Performance Indicators (KPIs)

The Accounts Executive will be evaluated based on:
- Accuracy and completeness of accounting entries.
- Timeliness of daily sales reconciliation.
- Accuracy of bank and cash reconciliation.
- Timely recording of purchase invoices.
- Accuracy of vendor and customer ledger reconciliation.
- Timely preparation of financial and MIS reports.
- Identification and resolution of unexplained discrepancies.
- Accuracy of expense and inventory variance reporting.
- Compliance with documentation and approval procedures.
- Timely support for tax filings, audits, and statutory compliance.

1. Working Conditions

- Full-time position based at the restaurant's office or central accounts office.
- Regular coordination with restaurant outlets, purchase, stores, HR, and operations teams.
- Month-end, financial year-end, audit, and statutory filing periods may require additional working hours.
- Occasional outlet visits may be required for cash, sales, or inventory verification.

1. Documents Required

- Updated CV.
- Government-issued identity proof.
- Educational certificates.
- Relevant experience certificates, if applicable.
- Bank account details.
- Other employment documents as required.

Pay: ₹18,000.00 - ₹24,000.00 per month

Work Location: In person

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