Job Title: Accounts Executive

Department: Accounts

Location: Rajokri, New Delhi

Employment Type: Full-Time

Experience: 35 Years

Salary: 20,000 – 35,000 per month

1. JOB PURPOSE

We are looking for a detail-oriented and organised Accounts Executive to manage day-to-day accounting activities, maintain accurate financial records, and ensure timely reconciliation of bank and credit card transactions. The role requires practical knowledge of accounting software, Excel, sales and purchase entries, bank reconciliation, and GST-related documentation.

The ideal candidate should have robust numerical accuracy, a systematic approach to financial record-keeping, and the ability to identify discrepancies, maintain proper documentation, and coordinate with internal departments to ensure accurate and up-to-date accounts.

2. KEY RESPONSIBILITIES

A. Daily Accounting & Entries

- Record and maintain daily sales and purchase entries in the accounting software.
- Enter sales invoices, purchase bills, credit notes, debit notes, and related transactions accurately.
- Maintain proper records of customer invoices, supplier bills, payments, and receipts.
- Verify supporting documents before recording financial transactions.
- Ensure all accounting entries are recorded in the correct ledgers and accounting periods.

B. Credit Card Entries & Reconciliation

- Record company credit card transactions accurately in the accounting system.
- Verify credit card statements against recorded transactions and supporting bills.
- Identify discrepancies, duplicate entries, missing bills, and unrecorded expenses.
- Track credit card payments, outstanding balances, and payment due dates.
- Maintain proper documentation for all credit card expenses and settlements.

C. Bank Reconciliation

- Perform regular bank reconciliation by matching bank statements with entries in the accounting software.
- Identify and resolve differences arising from unrecorded transactions, bank charges, payment delays, and duplicate entries.
- Verify deposits, withdrawals, NEFT/RTGS/IMPS transactions, cheque payments, and other banking transactions.




- Maintain updated bank reconciliation statements and report unresolved discrepancies to the concerned authority.
- Ensure bank balances in the accounting records match the bank statements after reconciliation.

D. Sales & Purchase Accounting

- Verify sales invoices and purchase bills for accuracy, completeness, and supporting documentation.
- Maintain customer and vendor ledgers and review outstanding balances.
- Reconcile sales and purchase records with relevant statements and supporting documents.
- Coordinate with the Sales, Purchase, and Operations teams to resolve discrepancies in invoices and transaction records.
- Maintain accurate records of vendor payments, customer receipts, and pending transactions.

E. GST & Financial Documentation

- Assist in the preparation and reconciliation of GST-related records, including GSTR-1 and GSTR-3B.
- Reconcile sales and purchase data with GST reports and supporting records.
- Verify GST amounts, invoice details, and applicable tax information.
- Maintain organised digital and physical records of invoices, bills, bank statements, and other financial documents.
- Support the Accounts Manager or senior management in preparing reports and documents required for audits and compliance.

F. Reporting & Coordination

- Prepare daily, weekly, and monthly accounting reports as required.
- Maintain expense records, payment trackers, and outstanding receivables and payables.
- Coordinate with internal departments to collect missing invoices, bills, and supporting documents.
- Identify accounting errors and take timely corrective action.
- Maintain confidentiality and accuracy of all financial information.

3. KEY RESULT AREAS (KRAs)





- Accurate and timely recording of all sales, purchase, and credit card transactions.
- Regular and accurate bank reconciliation with minimal unresolved discrepancies.
- Timely reconciliation of credit card statements and proper expense documentation.
- Accurate maintenance of customer and vendor ledgers.
- Timely preparation and reconciliation of GST-related records, including GSTR-1 and GSTR-3B.
- Proper maintenance and retrieval of accounting documents and supporting bills.
- Timely submission of assigned financial reports and resolution of accounting discrepancies.

1. REQUIRED SKILLS & COMPETENCIES

Technical Skills
- Practical knowledge of accounting software such as Tally Prime or equivalent.
- Strong understanding of sales and purchase entries, ledgers, vouchers, receipts, and payment entries.
- Hands-on experience with bank reconciliation and credit card transaction reconciliation.
- Knowledge of GST accounting and reconciliation, particularly GSTR-1 and GSTR-3B.
- Working knowledge of MS Excel or Google Sheets for accounting records and reports.
- Understanding of accounts payable, accounts receivable, and expense management.

Personal Attributes
- Strong numerical and analytical skills.
- High level of accuracy and attention to detail.
- Organised, systematic, and responsible approach to work.
- Ability to identify discrepancies and resolve accounting issues.
- Good coordination and communication skills.
- Ability to handle confidential financial information responsibly.

1. QUALIFICATION & EXPERIENCE

- Bachelor's degree in Commerce (B.Com) or a related field is preferred.
- 3–5 years of relevant experience in accounting or finance.
- Demonstrated hands-on experience in sales and purchase entries, bank reconciliation, and credit card accounting.
- Practical knowledge of Tally Prime or equivalent accounting software.
- Experience with GST reconciliation, including GSTR-1 and GSTR-3B, will be an advantage.
- Prior experience maintaining accounting records and coordinating with multiple departments is preferred.

📌 Account Executive (New Delhi)
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