Company: Post Card India

Location: Pune (In office)

Experience: [0-2 years]

Job Type: Full-time

Reports to: Co-Founder

About Us

Post Card India is a creative agency that builds brand identities and delivers packaging, ad design, brochures, marketing collaterals and websites for our clients. We need an organised, reliable admin executive to keep our office and daily operations running smoothly so our creative team can focus on client work.

About the Role The Admin Executive will manage office operations, vendor coordination, attendance and records, and support the co-founders and team with daily administrative needs.

Key Responsibilities

Office Management

- Manage day-to-day office operations, including supplies, equipment, repairs and maintenance.
- Maintain stock of stationery and pantry items, and place orders when needed.
- Handle visitors, couriers and incoming and outgoing deliveries.

Vendor Coordination

- Coordinate with printers, packaging suppliers, couriers and other vendors for project requirements.
- Get quotes, compare rates and follow up on deliveries and timelines.
- Maintain a vendor database with contact details and rates.

Attendance, HR and Records

- Monitor daily punch in and punch out, and make attendance corrections within the allowed 3-day window.
- Maintain leave records, employee files,



contracts, agreements and client records, both physical and digital.

Team and Coordination Support

- Support the co-founders with scheduling, meetings and follow-ups.
- Coordinate between the creative, marketing and accounts teams.
- Share bills, invoices and expense details with the accounts team on time.
- Track office licences, rent agreements, subscriptions and renewal dates.

Required Qualifications

- Graduate in any stream (B.Com, BBA or BA preferred).
- [0-2] years of experience in administration or office coordination.
- Good working knowledge of MS Excel, Word, Google Workspace and email.
- Good communication in English, Hindi and Marathi.
- Strong organisation, time management and follow-up skills.
- Honesty and discretion with business information.

Preferred Skills

- Experience in an agency, printing or startup environment.
- Basic knowledge of HR coordination and vendor negotiation.

Why Join Us

- Work directly with the co-founders in a growing creative agency.
- Own the smooth running of the whole office.
- A collaborative, creative culture with room to learn and grow.

Work Location: In person (Pune) Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person

📌 Accounts & Admin Executive (Pune)
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