Job Summary The Accounts & Operations Executive will be responsible for managing transport payments, driver salaries, vendor payments, RTO-related activities, diesel and advance settlements, and vehicle maintenance payments. The role requires accurate financial record-keeping, timely payments, proper documentation, and coordination with drivers, vendors, transporters, and internal departments.

Roles & Responsibilities

1. Transport Payments

- Verify transport bills, invoices, and supporting documents.
- Process transporter payments as per agreed rates and payment terms.
- Maintain transport payment records and outstanding statements.
- Reconcile transporter accounts and resolve payment discrepancies.
- Ensure timely processing of transport bills after necessary approvals.

2. Driver Salary

- Prepare and process monthly driver salary statements.
- Maintain records of driver attendance, duty, overtime, and other applicable allowances.
- Calculate salary deductions, advances, and reimbursements as per company policy.
- Maintain driver salary records and payment acknowledgements.
- Coordinate with the HR and Operations teams for salary-related queries.

3. Vendor Payments

- Verify vendor invoices, bills, and supporting documents.
- Process vendor payments according to approved payment terms.
- Maintain vendor ledgers and outstanding payment reports.
- Reconcile vendor statements and resolve billing discrepancies.
- Follow up with vendors regarding pending bills and payments.

4. RTO-Related Work

- Coordinate all vehicle-related RTO activities and documentation.
- Track vehicle registration, permit renewals, fitness certificates, road tax,



and other applicable statutory requirements.
- Coordinate insurance and pollution certificate (PUC) renewals wherever applicable.
- Liaise with RTO agents, transport authorities, and relevant departments.
- Maintain vehicle-wise records of documents, expiry dates, fees, and renewals.
- Ensure timely follow-up on pending RTO work and compliance requirements.

5. Advance & Diesel Management

- Maintain records of driver advances, trip advances, and diesel advances.
- Verify diesel bills, fuel slips, and supporting documents.
- Track diesel expenses against vehicle and trip records.
- Reconcile advances with trip settlements and adjust outstanding balances.
- Monitor pending advance settlements and follow up with drivers.
- Prepare regular diesel consumption and advance outstanding reports.

6. Vehicle Maintenance Payments

- Verify vehicle repair, servicing, spare parts, and maintenance bills.
- Obtain necessary approvals before processing payments.
- Maintain vehicle-wise maintenance expense records.
- Coordinate with garages, workshops, and service providers.
- Track pending maintenance bills and vendor outstanding balances.
- Prepare monthly vehicle maintenance expense reports.

Key Performance Indicators (KPIs)

- Timely processing of transporter, driver, and vendor payments.
- Accuracy of salary calculations and payment records.
- Timely settlement of driver advances and diesel expenses.
- Timely renewal and tracking of vehicle-related RTO documents.
- Accuracy of vehicle maintenance expense records.
- Reduction in pending bills, unreconciled balances, and documentation errors.

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Accounts And Operation Executive (Kharghar)
🏢 A S Clearing and Forwarding
📍 Kharghar