Job Title: Executive Assistant (EA)

Department: Executive Office / Operations
Reporting To: Founder/Manager
Location:Andheri West
Experience: 2–5 years preferred (preferably in events or media industry)

Key Responsibilities:Administrative & Executive Support:

- Manage calendars, schedule meetings, and coordinate appointments for senior leadership.
- Handle travel bookings, itineraries, visa processing, and accommodation.
- Prepare and organize documents, presentations, and reports for meetings or events.
- Draft and respond to emails, letters, and other communications on behalf of the senior team.
- Take accurate minutes during internal and external meetings and ensure follow-ups are tracked.

Event Coordination Support:

- Liaise with vendors, clients, and internal departments to support event execution.
- Maintain event files, checklists, budgets, and timelines.
- Coordinate logistics for meetings, recce, site visits, and production timelines.
- Assist in guest list management, RSVP tracking, and coordination with celebrity managers, if applicable.

Operational Efficiency:

- Track ongoing projects and ensure deadlines are met.




- Follow up on pending tasks across departments.
- Support HR/admin in onboarding new team members or freelancers for event projects.
- Help in coordinating approvals, quotations, invoices, and internal paperwork.

Confidentiality & Discretion:

- Handle sensitive information with the highest level of confidentiality and professionalism.
- Be the first point of contact for high-profile stakeholders, maintaining a courteous and polished demeanor.

Key Skills & Competencies:

- Excellent communication (spoken and written) and interpersonal skills.
- Strong multitasking, time management, and organizational abilities.
- Proficient in MS Office (Excel, PowerPoint, Word) and Google Workspace.
- Comfortable in a fast-paced, deadline-driven, and dynamic work workplace.
- Ability to stay calm and resourceful during live events or crisis moments.

Job Type: Permanent

Pay: ₹12,592.51 - ₹50,044.83 per month

Language:

- English (Preferred)

Work Location: In person

📌 Executive Assistant to Founder (Mumbai)
🏢 Gharanaa
📍 Mumbai