Digital Archive & Knowledge Management Specialist

Little Artists is an established Singapore art education institution with a legacy of nearly 30 years. Over this period, our Director and academic team have developed an extensive body of proprietary educational material, including training manuals, standard operating procedures, academic lesson plans, curriculum resources, teaching methodologies, books, presentations, photographs, videos and historical records.

We are seeking an experienced Digital Archive & Knowledge Management Specialist to organise, digitise and preserve these valuable resources within a secure, structured and user-friendly software platform.

Scope of Work

The specialist will be responsible for:

- Conducting a complete audit and inventory of our physical and digital materials
- Recommending a suitable digital archive or knowledge-management platform
- Developing a clear archive structure, classification system and naming convention
- Digitising and organising documents, books, training resources, lesson plans, images, videos and other records
- Creating appropriate categories, metadata, keywords, tags and search functions
- Identifying duplicate, incomplete, outdated or conflicting materials for management review
- Organising curriculum and academic resources by programme, age group, level, medium, technique and learning objective
- Establishing version-control and document-approval procedures
- Setting access permissions for directors, management, teachers and administrative staff
- Creating secure backup, recovery and data-protection procedures
- Preserving original files while creating accessible working versions




- Preparing an archive-management SOP so the system can be maintained after project completion
- Training designated staff members to use and update the archive independently

Key Deliverables

- A complete inventory of all available materials
- A professionally structured and searchable digital archive
- Migration of approved materials onto the selected platform
- Explicit naming, tagging, indexing and version-control standards
- Defined access, confidentiality and backup protocols
- Identification of missing, duplicated or outdated resources
- A written archive-management and maintenance SOP
- Training and handover to the internal team

Candidate Requirements

The ideal candidate should have:

- Proven experience in digital archiving, knowledge management, records management, library science, document control or digital asset management
- Experience selecting or implementing archive, document-management or knowledge-management software
- Strong information-organisation, taxonomy, indexing and metadata skills
- Ability to manage large volumes of documents and multimedia content accurately
- Excellent attention to detail and respect for historical and intellectual-property materials
- Strong project-management and documentation skills




- Ability to work independently while consulting closely with the Director and relevant team members
- Familiarity with educational, creative or arts-related organisations would be an advantage
- Experience digitising physical books and documents would be beneficial

Confidentiality

The archive will contain proprietary curriculum, teaching methodologies, training systems and other intellectual property belonging to Little Artists. The appointed specialist will be required to sign a strict confidentiality and intellectual-property agreement. All materials, archive structures, files and project outputs will remain the exclusive property of Little Artists.

Contract Details

- Location: Remote On-line working from India
- Working days: Monday to Saturday
- Working hours: 10:30 a.m. to 7:30 p.m Singapore Time (8 am to 5 pm IST)
- Monthly remuneration: ₹35,000–₹40,000, depending on experience and suitability
- Completion bonus: A project-completion bonus will be awarded upon the successful completion and handover of the project

How to Apply

Please submit:

- Your résumé or professional profile
- Details of similar archive or knowledge-management projects completed
- Examples or screenshots of relevant work, where confidentiality permits
- The software platforms you have previously implemented or managed
- Your proposed approach and estimated project timeline
- Your availability

Applicants may be asked to complete a short practical assessment involving the classification and organisation of a small sample of Little Artists’ materials.

Pay: ₹35,000.00 - ₹40,000.00 per month

Work Location: Remote

📌 Digital Archive & Knowledge Management Specialist (India)
🏢 Little Artists Art Studio, Singapore
📍 India