JOB DESCRIPTIONAccounts Assistant

Company: Dhanya Bazaar Pvt. Ltd.
Industry: Supermarket / Retail
Department: Accounts & Finance
Experience: 3+ Years in Relevant Field
Job Location: Thiruvananthapuram / Kollam, Kerala
Employment Type: Full time

Job Summary

We are looking for a detail-oriented and responsible Accounts Assistant to support the company's accounting and financial operations. The candidate will be responsible for maintaining financial records, processing invoices, reconciling supplier accounts, monitoring payments, and assisting with financial reporting to ensure accurate and timely accounting operations across our supermarket business.

Key Responsibilities

1. Daily Accounting Operations

- Maintain accurate accounting records and financial transactions.
- Record sales, purchases, receipts, payments, and journal entries.
- Verify and process purchase invoices, expense bills, and supporting documents.
- Maintain proper filing and documentation of accounting records.
- Assist in preparing daily, weekly, and monthly financial reports.

2. Supplier & Purchase Accounting

- Verify supplier invoices against purchase orders and goods receipt records.
- Reconcile supplier statements and identify discrepancies.
- Monitor outstanding supplier payments, credit notes, debit notes, and purchase returns.
- Coordinate with the procurement and warehouse teams to resolve invoice and quantity differences.
- Maintain accurate vendor ledgers and payment records.

3. Bank & Cash Reconciliation

- Perform bank reconciliation and investigate differences.
- Verify cash collection reports, branch sales summaries, and cash deposits.
- Assist in reconciling daily sales and billing records across branches.




- Monitor petty cash transactions and maintain supporting vouchers.
- Report discrepancies to the Accounts Manager.

4. Taxation & Statutory Compliance

- Assist in GST-related accounting, invoice verification, and reconciliation.
- Support the preparation of GST returns and related reports under the supervision of the accounts team.
- Verify tax details on purchase invoices and maintain relevant documentation.
- Assist with TDS calculations and compliance wherever applicable.
- Coordinate with auditors and provide required accounting records.

5. Accounts Payable & Receivable

- Maintain records of supplier payments and outstanding balances.
- Follow up on pending invoices, payment approvals, and credit notes.
- Assist in monitoring customer receivables, if applicable.
- Prepare payment schedules and supporting documents for approval.
- Ensure transactions are recorded accurately and on time.

6. Reporting & Coordination

- Prepare account statements, ledger reports, and outstanding payment summaries.
- Coordinate with branch managers, procurement, warehouse, and finance teams.
- Support month-end and year-end closing activities.
- Assist in preparing documents for internal and statutory audits.
- Identify accounting discrepancies and ensure timely correction.

Educational Qualifications





- Bachelor's degree in Commerce (B.Com) or an equivalent accounting qualification.
- Additional qualifications in accounting or taxation are an advantage.

Required Experience

- Minimum 3 years of experience in accounting or finance.
- Experience in supermarket, retail, FMCG, or trading companies is preferred.
- Practical knowledge of supplier accounting, bank reconciliation, purchase entries, and GST documentation.

Required Skills

- Proficiency in Tally, accounting software, and MS Excel.
- Good knowledge of accounting principles and bookkeeping.
- Strong numerical, analytical, and reconciliation skills.
- Accuracy, attention to detail, and confidentiality.
- Good communication and coordination skills.
- Ability to meet deadlines and manage multiple accounting tasks.

Key Performance Indicators (KPIs)

- Accuracy of accounting entries and financial records.
- Timely processing of supplier invoices and payments.
- Accuracy of bank and supplier reconciliations.
- Timely identification and resolution of accounting discrepancies.
- Compliance with accounting procedures and reporting deadlines.
- Proper maintenance of supporting documents and audit records.

Preferred Candidate Profile

A reliable accounting professional with strong reconciliation skills, practical accounting software knowledge, and experience handling purchase and supplier accounts in a retail or trading business.

Reporting To: Accounts Manager / Finance Manager

How to Apply: Interested candidates may submit their updated CV to the HR department of Dhanya Bazaar Pvt. Ltd.

Pay: Up to ₹20,000.00 per month

Work Location: In person

📌 Accounts Assistant (Kaniyapuram)
🏢 Dhanya Bazaar
📍 Kaniyapuram