Job Description

Role Name Senior Executive - Legal & Secretarial

Role Description A agile role in a Legal & Sec. Dept. which involves Secretarial Activities including preparation of Agendas and Minutes, necessary filings with ROC, compliances etc., Contract Drafting & Management, Legal Support, Legal Research and Legal Compliance.

Role purpose Position in a Corporate Legal & Sec. Dept. of AIS with a balanced profile of Secretarial Activities, Contract Management, Legal Compliances and Legal Research.

Responsibilities Heads KRA (Key Result Areas) KPI (Key Performance Indicators)

Secretarial Activities & Compliances (70% of the profile)

• Drafting agenda papers for conducting Board and its Committee Meeting(s) viz. Audit & Risk Management Committee, Nomination & Remuneration Committee, Corporate Social Responsibility Committee, Stakeholders’ Relationship Committee and also for exclusive meetings of the Independent Directors;
• Drafting all requisite documents for Annual General Meetings (AGMs), viz. Chairman’s speech, expected Queries & Answers, proceedings of AGM, etc.



for conducting the AGM;
• Preparing Annual Reports (including Directors’ Reports, Corporate Governance Reports, Notices of Annual General Meetings, Business Responsibility Reports, etc.) of AIS and Group Companies. Coordinating with various agencies and service providers involved in the process of editing, publication and dispatch of the same;
• Assist in convening Board and Committee Meetings;
• Assist in convening all General Meetings of AIS & Group Companies and ensuring various Compliances of e-voting and voting through poll;
• Preparation of Board, Committee & General meeting minutes;
• Updating and maintaining Statutory Registers & Records of the Company;
• Filing of various ROC forms;
• Annual Filing of AIS and Group Companies;
• Filing of Annual Return of Financial Assets & Liabilities with RBI and half yearly due diligence reports with Bankers to the Company;
• Quarterly, event based &

📌 Senior Executive (Gurugram)
🏢 Asahi India Glass Limited (AIS)
📍 Gurugram