Organization- Hyatt Raipur

Summary

Main Duties

Administration

• Provides administrative support to Division Head and ensures the implementation of hotel policies, standards, and procedures as they apply to the administrative functions.
• Locates and attaches appropriate file correspondence to be answered by Division Head.
• Types, files, and upkeeps all private and confidential matters related to the department.
• Sets up a systematic and effective filing system, both for hardcopies as well as all electronic data, that enables quick retrieval.
• Ensures all files are kept up-to-date at all times.
• Prepares the relevant materials for all meetings attended by the Division Head: Daily Operations Meeting, Executive Committee Meetings, Departmental Meetings and ad hoc meetings.
• Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.
• Makes copies of correspondence or other printed matters.
• Types, takes dictation and minutes, draft letters, files and traces and composes correspondence.




• Monitors and maintains the proper appearance of the Division’s office area.
• Maintains organised files.
• Reads and routes incoming mail and outgoing correspondences.
• Handles outgoing mails by courier.
• Ensures travel authorisation forms are fully completed and signed by the respective executive before handing over to the Director of Finance for signature.
• Takes note of the dates of travel and records all details in the Travel Insurance Book and 3 days prior to departure of employee, requests employee to collect insurance card except EXCOS and expatriates.
• Prepares submission of medical claims to insurance company once a month.
• Submits Director of Human Resources’ expense claim to General Manager for approval.
• Handles monthly requisition of stationeries/general and dry goods stores.

Customer Service

• Greets visitors, ascertains nature of business, and directs visitors to employer or appropriate person.
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📌 Human Resources Coordinator (Raipur)
🏢 Hyatt Hotels
📍 Raipur