Key Responsibilities

1. Interview Coordination

- Coordinate with Recruiters, candidates, and interview panels for
scheduling interviews.

- Manage interview calendars and ensure timely confirmation of
interview slots.

- Share interview details, meeting links, venue details, and other
relevant information with candidates and interviewers.

- Coordinate interview rescheduling or cancellations whenever
required.

- Maintain proper records of scheduled, completed, rescheduled, and
pending interviews.

- Follow up with Recruiters and interviewers for interview feedback
and status updates.

2. Candidate Follow-Ups

- Coordinate with candidates regarding interview schedules,
documentation, joining formalities, and other recruitment-related
requirements.

- Follow up with candidates for pending documents and information.

- Maintain regular communication with candidates throughout the
recruitment process.

- Track candidate status and ensure pending actions are followed up
within the required timelines.

3. Documentation

- Maintain and update candidate-related documents and recruitment
records.

- Ensure all required documents are collected and properly
maintained.

- Assist Recruiters with documentation related to shortlisted,
selected, and upcoming candidates.

- Maintain recruitment trackers, interview sheets, candidate
databases, and other HR records.

- Ensure accurate and timely updating of recruitment data in the
relevant HR/ATS systems.

4. Recruiter Coordination
& Support

- Act as a coordination support for the Talent Acquisition team in




day-to-day recruitment activities.

- Assist Recruiters with interview scheduling, candidate
communication, documentation, and follow-ups.

- Coordinate with internal stakeholders to ensure smooth movement of
candidates through different stages of the recruitment process.

- Support Recruiters in maintaining accurate candidate and interview
status updates.

- Provide regular updates on pending interviews, feedback,
documentation, and candidate actions.

5. HR Operations & Data
Entry Support

- Provide support to the HR Operations team with routine
administrative activities.

- Assist with data entry and updating employee/candidate information
in HR systems and trackers.

- Maintain accurate records and ensure data is entered within the
defined timelines.

- Assist with maintaining various HR trackers, reports, and
databases.

- Support the Operations team with documentation, data validation,
and other assigned activities.

- Onboarding & Arrangement Pan India

6. Reporting & Tracking

- Maintain daily/weekly recruitment and interview trackers.

- Track pending actions and ensure timely follow-ups with concerned
stakeholders.





- Prepare basic recruitment-related reports and status updates as
required.

- Ensure recruitment data is accurate, updated, and readily available
for reporting purposes.

- Documents Onboarding

Requirements

Qualifications

- Graduate in Human Resources, Business Administration, Commerce, or
any relevant discipline.

- 1–3 years of experience in Talent Acquisition, Recruitment
Coordination, HR Operations, or fresher can also be considered.

- Prior experience in interview coordination and candidate follow-ups
will be preferred.

- Good working knowledge of MS Excel/Google Sheets, MS Office.

- Good written and verbal communication skills.

- Strong coordination and follow-up skills.

- Good communication and interpersonal skills.

- Robust attention to detail and accuracy.

- Ability to manage multiple tasks and priorities simultaneously.

- Good data-entry and documentation skills.

- Ability to maintain trackers and recruitment records
systematically.

- Proactive approach towards pending tasks and follow-ups.

- Ability to coordinate effectively with Recruiters, candidates,
interviewers, and internal teams.

- Good time-management and organizational skills.

- Ability to work in a rapid-paced recruitment environment.

Benefits

Benefits to employees:

· Provident Fund

· Paid Leaves + Festival Holidays

· Medical Insurance + Personal Accident
Insurance

· Maternity and Paternity leaves

· Annual Diwali Bonus

· R & R rewards for best-performing
employees

📌 Executive/Senior Executive TA Coordinator (Navi Mumbai)
🏢 Leading
📍 Navi Mumbai