Description

Senior Project Officer: MELS & Digital Transformation

BACKGROUND:

Passing Gifts Private Limited (PGPL) is a wholly owned subsidiary of Heifer International USA and it providesservices in educating, consulting, training, advising, and providing qualified and technical services toindividuals,associations,andentitiesin Indiaandabroad,particularlythosewhosupportorareworkingintheareasofsocialadvancementandsustainabledevelopment. Thispositionmayalsorequireserviceagreements,secondmentagreements, betweenentities,etc.

PGPL is an equal opportunity employer. All qualified applicants will receive consideration for employmentwithout regard to race, religion, color, national origin, gender, gender identify, sexual orientation, age, statusasa protectedveteran, amongotherthings,orstatusas a qualifiedindividualwithdisability.

FUNCTION:

This position will support the development and manage the implementation ofmonitoring, evaluation,learning and systems (MELS) and Digital Transformation of the organization. A strong emphasis for this role is on IT enabled system, digital innovation, data collection, ensuring data quality,partnercapacitybuildingonMELS,evaluation/surveymanagement,integrity,dataanalysis,reporting,dissemination, andlearnings.

RESPONSIBILITIES AND DELIVERABLES: (including approximate percentage effort)

MELS:Implementmonitoring,evaluation,learning,andsystemsfortheproject.(35%)

- Leadthe implementationof theMELSPlanforthe project.
- ReviewandadjustMELSplans andtargets,tools,andprocesses periodicallyandupdatethesame.
- Coordinate forannualoutcomemonitoring/surveys.
- Work with external evaluators to conduct the Baseline, Mid-term and final evaluations whileensuringdata quality.
- Conduct and manage the monitoring of project progress, living income validation, and outputmonitoringasper theMELS plan.
- Ensuretheeffective implementationofPGPLMELSpoliciesandproceduresforthe project.
- Disseminate learning findings from project monitoring, evaluation, and research. Lead learningevents with key stakeholders within the project communities, implementation partners, and PGPL ingeneral.
- Elevate MELS-related challenges to the Project Director and Associate Director – MELS forcoordination with the Executive Country Director to find timelysolutions;
- Design data collection tools, plans, and processes for all required information, ensuring high qualityandintegrityof data.
- Supportthedevelopmentofprojectframeworksandlogicalframeworks forallnew projects.
- SupportintherolloutandmanagethePGPLMELSsystemandIPMSfor the projects.

Digital Transformation:



Enabling IT, Innovations & IT Support (30%)

- Lead the integration of the organization's PMIS system with digital dashboards for real-time data visualization and decision-making.
- Develop and implement IT and digital solutions for the organization’s key operational areas, including Self-Help Groups (SHG), Farmer Producer Organizations (FPO), and other livelihood initiatives.
- Build and manage IT-enabled tracking mechanisms for critical program activities such as access to finance, fodder security, farmer field schools etc.
- Guide and support teams in data collection, digital reporting, and IT system optimization to enhance program efficiency.
- Work closely with global teams to customize and improve IT tools, cloud services, and collaboration platforms.
- Support the design and implementation of AI-driven mechanisms for predictive analytics, process automation, and enhanced program monitoring.
- Identify opportunities for AI-driven insights, automation, and efficiency improvements across the organization’s digital ecosystem.
- Promote digital-first approaches for monitoring, evaluation, learning, and reporting to improve data-driven decision-making.
- Stay updated on emerging technologies and assess their applicability to improve workflow automation and program impact.

Project Effectiveness: Datamanagement,Analysisand Supportin Data-baseddecision-making(25%)

- Conductand/orqualityensureallMELSdatacollectedfortheproject.
- Organize routine data quality assessment on a quarterly basis and performance monitoring of eachsub-Awardonasemi-annual basis.
- Summarize/aggregate/analyze data at the state/project/FOAB/geography level to promote data-baseddecision-makingandsupport intheprogramstrategy.
- Manage all data properly in clean form, and analyze to use for project management, learnings, andmeet allthe reportingneeds.
- Work with the project management team to respond to periodic clients and PGPL requests foradditionalinformationonproject activitiesandresults.
- Building capacity of the project partners, program staff and other stakeholders on MELS and related components (PR, LR, Outcome Monitoring).

Sub Award Designand Management(5%)





- Collaboratewithprojectholdersand PGPL teamsinprojectdesignandMELS budgeting.
- Supportinpreparationofsub-awardproposals.
- Supportresearch andevaluationinitiatives in thecountry.

- Assist in networking with other development organizations, governments and other line agencies inpromotingPGPLdevelopmentmodel/initiatives, andpotentialcollaborations.
- Trackphysicalandfinancialprojectprogressagainstthe annual plan.
- Contribute to the recruitment, training, and supervision of external parties that are contracted to implement special surveys and studies required for evaluating project effects and impacts.

May perform other job-related duties as requested (5%)

QUALIFICATIONSANDSKILLS:

- Bachelor’sdegree inprojectplanning,Monitoringand Management,Economicsand/or Statistics,or Social Science and or an equivalent with an academic focus on monitoring and evaluation or anotherrelatedfield; In addition, person should have good understanding about Information Technology (IT).
- Havingaminimumoffive(5)yearsoftotalexperienceinI/NGOs,outofwhichaminimumofthree(3)yearsof relevantexperienceinMELSand research;
- Knowledge andunderstandingofproject Monitoring,Evaluation,Learning,and Result Framework.
- KnowledgeoftooldevelopmentusingtheODK platform;SurveyCTO.
- Agoodknowledgeof Advance Excel,SPSS/STATA; Data visualization tools like PowerBI, Tableau etc.
- Experience in the design and usage of digital data collection tools like Survey-CTO, ODK, key surveys,etc.;
- Soundknowledgeandskillsinprojectmanagement,MELSplan,resultframework,andevaluationmanagement;
- Agoodknowledgeandskillstomanageprojectdatabasemanagementsystem.

ESSENTIALCOMPETENCIES:

- Excellent interpersonal skills with the ability to navigate challenging situations to achieve goals anddeadlines;
- Demonstratea highdegreeofhonesty andintegrity;
- Motivatedtoworkresponsibly withlittlesupervision;
- Abilitytomeetanddealwithothers inacourteous andtactfulmanner;
- Abilityto workwithsensitive informationandto alwaysmaintainconfidentiality;
- Abilityandwillingnessto work aflexibleschedule;
- Fluentin Hindi,English,and Local Languagespokenaswellaswritten;
- Haveaninterestinanimals/agriculturecommunitydevelopment;
- Willingness andabilityto travellocallyandinternationally;
- Knowledge of word processing, spreadsheets, Power Point, web designing, collaboration platformandtools, andelectronicmailsoftware(Microsoftpreferred);
- Constantsitting,standingandwalking,withoccasionalbendingandlifting;mayworkatacomputerforextendedperiodsoftime.

📌 Sr. Project Officer - MELS & Digital Transformation (India)
🏢 Heifer International
📍 India