– VENDOR MANAGEMENT & PURCHASE EXECUTIVE

Job Title: Vendor Management & Purchase Executive

Department: Purchase / Procurement / Vendor Management

Employment Type: Full-Time

Working Days: Monday to Saturday (as applicable)

Working Hours: 9:30 AM – 6:30 PM

Experience: 1–3 Years (preferred)

Location: [Add Company Location]

Salary: As per experience and industry standards

Job Overview

We are looking for a proactive, confident, and detail-oriented Vendor Management & Purchase Executive to manage vendor relationships, negotiate pricing, source products, and handle end-to-end purchasing activities. The ideal candidate should have excellent communication and negotiation skills, the ability to coordinate with multiple vendors, and a strong focus on purchasing quality products at competitive prices.

Key Responsibilities

1. Vendor Management

- Identify, source, and develop relationships with current vendors and suppliers.
- Communicate with existing vendors regarding product availability, pricing, and delivery schedules.
- Maintain a database of approved vendors and supplier contact details.
- Evaluate vendors based on pricing, product quality, reliability, and delivery timelines.
- Build and maintain long-term professional relationships with vendors.

2. Vendor Communication & Negotiation

- Contact vendors through phone calls, emails, and other communication channels.
- Negotiate product prices, discounts, payment terms, and delivery charges.
- Obtain quotations from multiple vendors and compare offers.
- Negotiate for the best possible price without compromising product quality.
- Follow up with vendors regarding pending quotations, orders, and deliveries.

3. Product Purchase & Procurement





- Understand product requirements and source suitable products from reliable suppliers.
- Research the market to identify competitive prices and new suppliers.
- Prepare purchase orders and obtain the necessary approvals.
- Compare product specifications, quality, quantity, and pricing before purchasing.
- Ensure products are purchased within the approved budget.
- Coordinate with vendors to ensure timely delivery of purchased products.
- Verify order details and coordinate the resolution of incorrect, damaged, or missing items.

4. Order & Documentation Management

- Maintain purchase records, quotations, invoices, and vendor agreements.
- Track purchase orders from placement to delivery.
- Coordinate with the accounts and inventory teams regarding invoices and payments.
- Maintain accurate records of product costs and vendor transactions.
- Prepare regular reports on purchases, cost savings, and vendor performance.

5. Market Research & Cost Control

- Research market prices and identify cost-effective purchasing opportunities.
- Compare products and suppliers to ensure value for money.
- Identify alternative vendors to avoid supply delays.
- Monitor price changes and product availability.
- Suggest ways to improve purchasing efficiency and reduce costs.

Required Skills & Qualifications
- Graduate in any discipline; a degree in Business Administration, Commerce, or Supply Chain Management is preferred.




- Prior experience in vendor management, purchasing, procurement, or supplier coordination is an advantage.
- Strong verbal and written communication skills.
- Excellent negotiation and convincing skills.
- Good knowledge of product sourcing and price comparison.
- Ability to build professional relationships with vendors.
- Basic knowledge of MS Excel, Google Sheets, email, and purchase documentation.
- Strong follow-up, coordination, and problem-solving skills.
- Ability to manage multiple purchase requirements simultaneously.
- Honest, organized, responsible, and result-oriented approach.

Preferred Candidate Profile
- Candidates who are comfortable making frequent vendor calls and negotiating prices.
- Candidates with experience in product purchasing and supplier management.
- Individuals who can independently identify vendors and obtain competitive quotations.
- Candidates who can make purchasing decisions based on quality, cost, and delivery timelines.
- Candidates who can join immediately or within a short notice period are preferred.

Key Performance Indicators (KPIs)
- Cost savings achieved through negotiation.
- Timely delivery of purchased products.
- Vendor response and service quality.
- Product quality and accuracy of orders.
- Purchase documentation accuracy.
- Development of new and reliable vendor relationships.

How to Apply

Interested candidates with robust vendor communication, negotiation, and purchasing skills are encouraged to apply. Please share your updated resume along with your relevant experience in vendor management or procurement.

Pay: ₹8,000.00 - ₹10,000.00 per month

Work Location: Remote

📌 Vendor Management work from home (India)
🏢 Vplak India
📍 India