Position

Store Executive – Mechanical Plant

Department

Stores / Inventory

Location

Hapur

Reporting To

Plant In-Charge / Store In-Charge / Operations Manager

Experience

2–5 Years in Mechanical Manufacturing / Engineering Stores

Employment Type

Full-Time

1. Job Purpose The Store Executive will be responsible for the receipt, inspection, storage, issue and inventory control of raw materials, mechanical components, hardware, tools, consumables, spare parts and finished goods used in the manufacturing plant.

The position requires close coordination with Production, Purchase, Quality, Maintenance and Dispatch to ensure that the required material is available on time and that accurate inventory records are maintained.

2. Key Responsibilities

A. Receipt of Material

- Receive raw materials and components against approved Purchase Orders.
- Verify incoming material against the PO, Invoice and Delivery Challan.
- Check:
- Part number
- Material description
- Quantity
- Size/dimensions
- Grade/specification
- Physical condition
- Coordinate with Quality for inspection wherever required.
- Prepare GRN/Material Receipt documentation.
- Report shortages, excess quantities, damaged material or incorrect material immediately.

B. Mechanical Raw Material Management

Handle and maintain stock of materials such as:

- MS/SS sheets
- Plates
- Pipes
- Rods
- Angles
- Channels
- Sections
- Shafts
- Bars
- Bearings
- Bushes
- Gears
- Chains
- Sprockets
- Hydraulic components
- Fasteners
- Nuts, bolts and washers
- Welding consumables
- Other mechanical components

Ensure proper identification and storage of each material.

C. Material Storage

- Maintain proper bin locations for all materials.
- Clearly label materials with part numbers and descriptions.
- Store materials according to their type and usage.
- Ensure proper handling of heavy and fragile components.
- Prevent rust, damage, contamination and material loss.
- Maintain separate areas for:
- Recent Material
- Production Components
- Consumables
- Spare Parts
- Rejected Material
- Return Material
- Finished Goods

D. Material Issue to Production

- Issue material to Production only against an approved Material Requisition / Issue Slip.
- Ensure correct part number and quantity are issued.
- Maintain daily material issue records.
- Track material issued to different production sections.
- Coordinate with Production regarding daily and upcoming material requirements.
- Report unusual material consumption or shortages to the Plant In-Charge.

E. Inventory Management

- Maintain accurate stock records in ERP/Excel/system.
- Conduct regular physical stock verification.
- Reconcile physical stock with system records.




- Maintain minimum and maximum stock levels.
- Identify low-stock and critical items.
- Prepare material shortage reports.
- Identify slow-moving and obsolete materials.
- Ensure proper control of high-value components.

F. Production Coordination

Work closely with Production to ensure uninterrupted manufacturing.

- Check material availability against the production plan.
- Prepare material availability status.
- Highlight shortages before they affect production.
- Coordinate urgent material requirements with Purchase.
- Ensure required components are issued to production on time.
- Maintain records of material consumption against production requirements.

G. Purchase Coordination

- Share material shortage requirements with the Purchase Department.
- Verify materials received against Purchase Orders.
- Inform Purchase about shortages, excess quantities or incorrect materials.
- Track pending material receipts where required.
- Coordinate for replacement of rejected or damaged material.

H. Rejected & Damaged Material

- Maintain a separate designated area for rejected/damaged materials.
- Clearly identify rejected material.
- Do not issue rejected material to production without approval.
- Maintain rejection and return records.
- Coordinate with Quality and Purchase for replacement or return.
- Maintain records of supplier-related material rejection.

I. Finished Goods

- Receive finished products from Production after quality clearance.
- Maintain finished goods records.
- Record product/model/quantity and serial numbers wherever applicable.
- Ensure finished goods are properly stored and identified.
- Coordinate with Dispatch for shipment requirements.
- Ensure physical stock matches dispatch records.

3. Daily Responsibilities The Store Executive should:

- Check opening stock and critical material requirements.
- Receive incoming materials.
- Verify quantity and documents.
- Update inventory records.
- Issue materials against authorized requests.
- Check production material requirements.
- Monitor low-stock and critical items.
- Coordinate with Purchase for shortages.
- Maintain tool and consumable records.
- Update finished goods stock.
- Maintain store housekeeping and organization.
- Prepare the daily material movement/stock report.

4. Important Records to Maintain

- Purchase Order Receipt Register




- GRN / Material Receipt Register
- Material Issue Register
- Stock Register
- Bin Location Register
- Material Requisition Slips
- Raw Material Stock Register
- Component Stock Register
- Consumable Register
- Tool Issue Register
- Maintenance Spare Register
- Rejection Register
- Return Material Register
- Finished Goods Register
- Stock Verification Report
- Material Shortage Report
- Slow-Moving & Obsolete Stock Report

5. Key Performance Indicators (KPIs)

The Store Executive will be evaluated on:

- Inventory accuracy
- Timely availability of material for production
- Accuracy of material receipt and issue
- Reduction in stock discrepancies
- Proper material identification and storage
- Timely shortage reporting
- Control of material wastage and loss
- Proper tool and consumable management
- Timely stock verification
- Reduction in production stoppages due to material shortages
- Proper documentation
- Store housekeeping and organization

6. Required Skills

Technical Skills

- Knowledge of mechanical components and materials
- Understanding of engineering drawings and part numbers
- Basic knowledge of MS/SS grades and mechanical raw materials
- Knowledge of bearings, fasteners, shafts, gears, hydraulic components, etc.
- Inventory management
- Material receipt and issue procedures
- Stock reconciliation
- MS Excel
- ERP/Inventory Management Software

Soft Skills

- Strong attention to detail
- Good coordination and communication
- Strong organizational skills
- Good record-keeping ability
- Discipline and accountability
- Problem-solving ability
- Ability to work under production pressure
- Good follow-up skills

7. Educational Qualification

12th Pass / Graduate in any discipline.

A Diploma in Mechanical Engineering, Production, Supply Chain, Logistics or Inventory Management, ITI holder will be preferred.

8. Experience

1–5 years of experience in stores/inventory operations in:

- Mechanical manufacturing
- Agricultural machinery
- Automobile
- Engineering
- Fabrication
- Machinery manufacturing
- Industrial equipment manufacturing

Experience with mechanical components and production stores will be preferred.

9. Overall Responsibility The Store Executive will be responsible for ensuring smooth and uninterrupted material flow to the manufacturing plant.

The key objective of the role is to ensure:

Right Material → Right Quantity → Right Quality → Right Location → Right Time → Proper Record The Store Executive should ensure that production does not stop due to avoidable material shortages while maintaining strict control over inventory, material movement and plant stores.

Work Location: In person

📌 Store Executive (Hapur)
🏢 Apogee Agrotech
📍 Hapur