Position Overview The Procurement Executive will be responsible for supporting the organization’s procurement operations, ensuring timely sourcing, vendor coordination, compliance with policies, and smooth delivery of goods and services. The role demands attention to detail, documentation accuracy, and effective communication with internal teams and external vendors.

Key Responsibilities
Procurement Operations
Assist in preparing procurement plans based on indents and requirements.
Source quotations, prepare bid comparison sheets, and support vendor selection.
Maintain procurement trackers and ensure timely updates.
Vendor Management
Coordinate with vendors for quotations, deliveries, and exchanges.
Support onboarding of current vendors as per organizational guidelines.
Monitor vendor performance and escalate issues to the Procurement Manager.
Cost & Compliance
Conduct basic market surveys and price benchmarking.
Ensure procurement activities comply with organizational policies, donor regulations, and audit requirements.
Support documentation for approvals, contracts, and payment records.
Quality & Delivery
Verify deliveries against purchase orders and report discrepancies.
Ensure invoices are logged and handed over to finance/program teams within SLA.




Track warranty claims and coordinate with vendors for replacements.
Documentation & Transparency
Maintain complete procurement files: RFQs, bids, POs, delivery notes, invoices.
Update Master Indent Tracker daily.
Ensure transparency and fairness in procurement processes.
Logistics & Inventory
Coordinate delivery schedules with program and field teams.
Support GRN (Goods Received Note) preparation and asset data entry.
Process Improvement
Suggest workflow improvements observed during daily tasks.
Attend procurement training sessions and apply learnings.
Report risks (delays, quality issues, non-compliance) to supervisor immediately.

Reporting
Reports to: Procurement Manager / Head of Administration
Location: [Insert Office Location]
Department: Administration & Procurement

Requirements

Qualifications & Skills
Bachelor’s degree in commerce, Business Administration, or related field.
2–4 years of experience in procurement or supply chain operations.
Knowledge of procurement policies, vendor management, and compliance requirements.
Robust MS Excel and documentation skills.
Positive communication and negotiation abilities.
Attention to detail and ability to work under timelines.

📌 Executive – Procurement Bengaluru
🏢 The Association of People With Disability
📍 Bengaluru