We move quick, and one person holding the centre makes the difference. This role combines executive assistance to the founder with company administration, HR coordination, and accounts liaison. You’ll be the person who keeps track of what’s pending, who owes what, and what’s about to slip — taking ownership of things and seeing them through to completion. For the right person, this role expands into an operations coordination position.
What you’ll do
Executive & personal assistance
Manage the founder’s calendar, meetings, travel and follow-ups
Handle correspondence, calls and coordination with clients and vendors
Manage personal and business paperwork, banking errands, chequebooks and documentation
HR coordination
Maintain attendance, leave and shift records; coordinate rosters with team leads
Handle onboarding and exit paperwork, offer letters and employee documentation
Track statutory compliance (PF, ESI) with the accounts team
Accounts liaison
Follow up on invoices and payments with clients and vendors
Manage petty cash and reimbursements
Coordinate with the CA and accounts team on monthly closures, GST and TDS. You won’t be doing the accounting — you’ll be making sure nothing gets missed, no deadline is skipped, and no document is left unsubmitted.
Office administration
Vendor management and negotiation: supplies, housekeeping, IT, utilities
Office upkeep, asset tracking, and general facilities