The Executive / Sr. Executive is responsible for efficiently managing end-to-end employee life-cycle processes including on-boarding, confirmation, exit, documentation, coordination, and HR data management to ensure seamless HR operations and compliance.
The incumbent will report to Manager - HR.
Job Responsibilities
Onboarding:
Coordinate pre-joining formalities and documentation
Create and maintain employee records in HRMS
Ensure all onboarding checklists and processes are completed
Create a virtual employee file with the necessary documents
Probation & Confirmation:
Track probation periods and coordinate with reporting managers
Send timely reminders and initiate the confirmation process
Issue confirmation letters and update records accordingly
Exit Management:
Manage resignation formalities
Coordinate full and final settlements with relevant stakeholders
Ensure exit checklist completion
Prepare and issue relieving letters
Letters Issuance & Documentation:
Draft and issue various HR letters such as : Offer Letter, Appointment Letter, Confirmation Letter,
Transition Letters, etc.
Maintain digital and physical records of all HR documents
Coordination & Follow-ups:
Act as a liaison between employees and HR teams for operational queries
Follow up with different departments (IT, Admin, Finance) for smooth HR processes
Ensure timely escalation and resolution of issues
HR Data & MIS Management HR Systems:
Maintain and update HR MIS regularly
Generate reports related to employee data, attrition, confirmations, etc.
Analyse data for trends and insights as needed
Educational Qualification / Other Requirement:
3 to 5 years of experience in HR operations
Proven experience in HR roles, with a track record of managing a minimum of 1000 headcount.
MBA - HR (preferred)
Solid knowledge of HR processes and documentation
Proficient in handling HRMS systems (preferably Workday, HGS)
Proficient in MS-Office (Advanced Excel & G-Suite will be an added advantage