Roles & Responsibilities
Vendor Management
Identify, develop, and maintain a reliable vendor network.
Evaluate vendors and ensure quality requirements are met before adding them to the approved vendor list.
Ensure uninterrupted supply of materials and services.
Local & Administrative Purchases
Handle local and administration-related purchases.
Understand user requirements and recommend suitable purchasing solutions.
Ensure purchase requisitions meet all required parameters before procurement.
Raise Purchase Orders (POs) and follow up until material/service supply and acceptance.
Contracts Management
Identify contract requirements based on user/business requirements.
Coordinate contract execution.
Ensure timely contract renewal and continuity of services.
Facility & Infrastructure Procurement
Coordinate procurement/support for facility and infrastructure development or upgrades.
Ensure infrastructure and facilities are aligned with business requirements.
Approvals & Commercial Activities
Manage required CAR approvals.
Coordinate approved advance payments.
Ensure departmental activities are completed within the required TAT.
Invoices, Payments & Reconciliation
Monitor vendor payments and ensure timely processing.
Submit SOA (Statement of Account) and invoices on time.
Coordinate with Finance for payment-related activities and reconciliation.
Records & Documentation
Maintain all Procurement & Contracts records and documentation.
Ensure records comply with statutory and regulatory requirements.
Maintain proper documentation for audit and compliance purposes.