We are looking for a detail-oriented and responsible Purchase Executive to manage day-to-day procurement activities. The candidate will be responsible for sourcing reliable vendors, negotiating prices, processing purchase orders, tracking material deliveries, and maintaining accurate purchase and inventory records.
Key Responsibilities
Vendor Management
Identify and develop current suppliers/vendors.
Compare vendors based on price, quality, delivery time, and reliability.
Maintain good relationships with existing suppliers.
Obtain and compare quotations before finalizing purchases.
Purchase & Procurement
Handle day-to-day purchase requirements as per company needs.
Prepare and process Purchase Orders (POs).
Negotiate pricing, payment terms, and delivery schedules.
Follow up with vendors to ensure timely delivery of materials.
Coordinate with internal departments regarding material requirements.
Inventory & Material Coordination
Monitor stock levels and identify upcoming material requirements.
Coordinate with stores/warehouse teams to avoid stock shortages or excess inventory.
Check received materials against purchase orders and specifications.
Coordinate for replacement of damaged or incorrect materials.
Accounts & Documentation
Maintain proper records of quotations, POs, invoices, and delivery documents.
Enter purchase transactions in SAP, Tally/ERP software.
Coordinate with the Accounts team for invoice verification and payment processing.
Assist in vendor reconciliation and resolving invoice-related discrepancies.
Prepare basic purchase and cost-analysis reports.
Required Skills
Valuable knowledge of Purchase & Procurement processes.
Experience in SAP + Tally ERP will be preferred
Basic understanding of accounts, invoices, GST, and vendor payments.
Good knowledge of MS Excel.
Solid negotiation and vendor-management skills.
Valuable analytical and numerical ability.
Excellent communication and coordination skills.
Ability to manage multiple purchase requirements and meet deadlines.