PURCHASE DEPARTMENT - (JD)

Department: Purchase – Mechanical

Job Title: Purchase Engineer / Purchase Executive

Department: Purchase / Procurement

Reporting To: Purchase Manager / Head of Purchase

Location: Chennai, India

Industry: Manufacturing / Mechanical Engineering

1. Job Purpose To ensure timely procurement of mechanical components, engineering materials, spares, consumables, tools, and equipment at competitive prices while maintaining the required quality, delivery schedules, and cost-effectiveness.

2. Key Responsibilities

A. Procurement and Sourcing

- Procure mechanical components, raw materials, machine spares, tools, and engineering consumables.
- Source new suppliers and develop an approved supplier database.
- Obtain quotations from multiple suppliers and negotiate prices, payment terms, delivery schedules, and warranty conditions.
- Prepare and issue Request for Quotation (RFQ) and Purchase Orders (PO).
- Ensure purchases comply with approved specifications and company procedures.

B. Mechanical Materials Knowledge

- Understand mechanical drawings, specifications, BOMs, and technical datasheets.
- Identify and procure materials such as MS, SS, aluminium, copper, fasteners, bearings, gears, shafts, pneumatic components, hydraulic components, and fabrication items.
- Coordinate procurement of motors, pumps, gearboxes, lubrication systems, electrical-mechanical spares, and industrial equipment.
- Verify material grades, dimensions, model numbers, and technical specifications before placing orders.

C. Supplier Management

- Evaluate suppliers based on price, quality, delivery performance, service, and reliability.
- Maintain supplier quotations, comparative statements, and vendor performance records.




- Follow up with suppliers for order confirmation and timely delivery.
- Resolve issues relating to quality, shortages, incorrect supplies, and delayed deliveries.

D. Purchase Order and Delivery Management

- Create and process Purchase Orders in SAP Business One or the applicable ERP system.
- Monitor open POs and maintain delivery schedules.
- Coordinate with production, stores, quality, engineering, accounts, and maintenance departments.
- Track urgent and critical materials to avoid production stoppages.
- Follow up on pending invoices, delivery challans, and supporting documents.

E. Cost Control and MIS

- Prepare supplier comparison statements and cost analysis reports.
- Monitor monthly purchase value, savings, price variations, and supplier performance.
- Maintain records of pending POs, overdue deliveries, and purchase commitments.
- Prepare daily, weekly, and monthly purchase MIS reports.
- Identify cost-reduction opportunities through negotiation, alternate sourcing, and vendor development.

F. Documentation and Compliance

- Maintain RFQs, quotations, approved vendor lists, purchase orders, and supplier agreements.
- Ensure GST details, payment terms, delivery terms, and warranty conditions are documented correctly.
- Coordinate with the accounts team for invoice verification and payment processing.
- Follow company purchase policies and approval procedures.

3. Required Qualifications





- Diploma or Bachelor's Degree in Mechanical Engineering.
- Relevant experience in purchase/procurement in a manufacturing or engineering company.

4. Required Skills

- Good knowledge of mechanical components and engineering materials.
- Supplier sourcing, negotiation, and cost analysis.
- Understanding of mechanical drawings and technical specifications.
- Proficiency in MS Excel, including VLOOKUP/XLOOKUP, PivotTables, and comparison reports.
- Working knowledge of SAP Business One or another ERP system.
- Strong communication, coordination, follow-up, and problem-solving skills.

5. Key Performance Indicators (KPIs)

- On-time delivery percentage.
- Purchase cost savings against approved benchmarks.
- Reduction in emergency purchases.
- Supplier quality and rejection rate.
- Purchase order processing time.
- Accuracy of purchase documentation and ERP entries.
- Reduction in overdue purchase orders.
- Compliance with approved procurement procedures.

6. Key Internal Interfaces

- Production
- Engineering / Design
- Maintenance
- Stores and Inventory
- Quality Control
- Finance and Accounts
- Sales and Project Teams

7. Experience

Typically 4–5 years for a Purchase Engineer or Executive role, depending on the complexity of procurement and the company's requirements.

8. Personal Competencies

- Solid negotiation and analytical skills.
- Attention to technical details.
- Ability to manage multiple purchase requirements.
- Proactive supplier follow-up.
- Cost-conscious and delivery-focused approach.
- Integrity and adherence to procurement policies.

Pay: ₹35,000.00 - ₹50,000.00 per month

Benefits

- Provident Fund

Work Location: In person

📌 Purchase Executive (Chennai)
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