– OPERATIONS & HR ADMINISTRATION MANAGER

Job Title: Operations & HR Administration Manager

Location: Gurugram / Manesar, Haryana

Department: Operations, HR & Compliance

Experience: 1-2 years preferred

Employment Type: Full-time

Job Summary

We are looking for a responsible, disciplined, and proactive Operations & HR Administration Manager who can independently manage a workforce of 25–30 employees, coordinate with clients, ensure timely invoicing and payments follow-up, maintain statutory compliance, and ensure timely salary disbursement.

The candidate must understand the importance of deadlines, client commitments, employee management, and smooth day-to-day operations.

Key Responsibilities

1. Employee & Workforce Management

- Manage and supervise 25–30 employees and ensure daily work is completed on time.
- Monitor attendance, absenteeism, shift duties, and employee discipline.
- Coordinate staff deployment, replacements, and recruitment whenever required.
- Resolve employee issues and maintain proper staff records.

2. Client Coordination & Meetings

- Attend meetings with clients and communicate professionally.
- Understand client requirements and ensure timely execution of work.
- Follow up on pending issues, approvals, work orders, and service-related matters.
- Maintain good client relationships and provide timely updates.

3. Invoicing & Payment Follow-up

- Prepare and submit monthly invoices, bills, and supporting documents on time.
- Ensure attendance sheets, work reports, and other billing documents are accurate.
- Follow up with clients for invoice approval and outstanding payments.
- Maintain records of invoices, payments, and pending receivables.

4. Statutory Compliance

- Ensure timely compliance and documentation related to:
- ESI (Employees’ State Insurance)
- PF (Provident Fund)
- LWF (Labour Welfare Fund)
- Employee joining and exit documentation
- Attendance, wage registers, and other applicable labour-law records
- Coordinate with accountants,



consultants, and relevant departments to ensure timely deposits, returns, and filings.

5. Salary & Payroll Management

- Ensure employees receive their salaries on time every month.
- Prepare and verify attendance, overtime, leave, and salary data.
- Coordinate payroll processing, salary transfers, and statutory deductions.
- Address salary-related queries and maintain accurate payroll records.

6. Reporting & Accountability

- Maintain daily, weekly, and monthly reports of workforce, attendance, billing, payments, and compliance.
- Track deadlines and ensure no important task is missed.
- Take ownership of assigned responsibilities and report problems before they become responsible.
- Maintain proper documentation and provide regular updates to management.

Required Skills & Qualifications
- Graduate in any discipline; HR, Business Administration, or Operations qualifications preferred.
- 1-2 years of relevant experience in workforce management, contract staffing, facility management, or operations.
- Practical knowledge of ESI, PF, LWF, payroll, and labour compliance.
- Good communication, coordination, and client-handling skills.
- Working knowledge of MS Excel, email, and basic office software.
- Strong follow-up skills, time management, and problem-solving ability.
- Ability to manage employees firmly and professionally without constant supervision.

Key Expectations
- No delays in salary disbursement, invoicing, or statutory compliance.
- No important client meeting, deadline, or follow-up should be missed.
- Ability to manage 25–30 employees independently.
- Must be proactive, accountable, organised, and reliable about work commitments.

Interested candidates may share their resume along with their current salary, expected salary, notice period, and relevant experience. Contact:- (phone hidden)

Pay: ₹22,000.00 - ₹30,000.00 per month

Benefits

- Commuter assistance
- Flexible schedule
- Health insurance
- Paid time off
- Work from home

Work Location: Hybrid remote in Haryana, Haryana

📌 Project Manager (Haryana)
🏢 Shree mann associates
📍 Haryana