Key Responsibilities:
Office Administration & Clerical Work:
Handle routine office activities such as filing, photocopying, scanning, printing, and courier management.
Maintain stationery stock, office supplies, and equipment records.
Assist in preparation and maintenance of official records, registers, and documentation.
Support management in scheduling meetings, preparing minutes, and maintaining follow-ups.
Sales Support & Coordination:
Coordinate with sales team and customers for quotations, orders, dispatch status, and follow-ups.
Prepare Proforma Invoices, Quotations, Sales Orders, and Delivery Challans.
Maintain and update customer database, enquiry logs, and sales trackers.
Follow up on pending quotations, purchase orders, and payment status.
Coordinate with the dispatch/logistics team for timely delivery of goods.
Communication & Correspondence:
Handle incoming and outgoing emails, phone calls, and courier communications.
Draft and type official letters, emails, and reports as per management requirements.
Liaise with vendors, clients, and inter-departmental teams for coordination.




Documentation & Record Keeping:
Maintain records related to sales, purchase, dispatch, and office expenses.
Assist in data entry, invoice filing, and maintaining hard/soft copies of documents.
Support accounts and finance team in maintaining vouchers, bills, and receipts.
Support to Management & Departments:
Provide administrative assistance to senior management in day-to-day tasks.
Assist HR in maintaining attendance records, leave registers, and personnel files.
Help logistics in preparing transport documents and tracking dispatches.
Coordinate with quality or production departments for sample dispatches or documentation when needed.
Office Maintenance & Visitor Handling:
Maintain a clean and organized office workplace.
Manage visitor entry, calls, and basic hospitality (tea, water, etc.).
Ensure proper coordination with housekeeping and security staff.

Qualifications & Experience:
Education: Graduate in any discipline (B.Com / B.A / BBA preferred).

📌 Office Assistant Vadodara
🏢 Asoj Soft Caps
📍 Vadodara