Key Roles and Responsibilities1. Reception & Front Office Management
Welcome and attend to visitors, clients, and business associates professionally.
Handle incoming calls, transfer calls, and take messages accurately.
Manage incoming and outgoing courier, mail, and documents.
Maintain the reception area in a neat and organized manner.
Guide visitors and coordinate their appointments with the concerned departments.
Personal Assistant to Management
Manage the MD's/CEO's calendar, appointments, and daily schedule.
Coordinate meetings, business appointments, and travel arrangements.
Send reminders for meetings, commitments, and important deadlines.
Prepare meeting agendas, take minutes, and follow up on action items.
Handle confidential information and management communications professionally.
Administrative Support
Draft emails, letters, notices, and other official communications.
Maintain files, records, contact lists, and significant documents.
Prepare basic reports, spreadsheets, and presentations as required.
Coordinate office supplies, stationery, and general administrative requirements.
Support document collection, printing, scanning, and filing.




Internal Coordination & Follow-up
Coordinate with HR, Finance, Sales, Design, Execution, and other departments.
Follow up with department heads and employees on management instructions.
Track pending tasks and update management on completion status.
Communicate meeting schedules, announcements, and key updates.
Ensure timely information flow between management and internal teams.
Guest & Client Coordination
Coordinate client visits and management appointments.
Ensure visitors receive timely assistance and a skilled experience.
Arrange meeting rooms and coordinate refreshments when required.
Maintain visitor records and appointment details.
Reporting & Record Management
Maintain daily appointment schedules and meeting records.
Prepare pending-task and follow-up reports for management.
Maintain accurate records of calls, visitors, couriers, and official correspondence.
Ensure the confidentiality and security of company documents.

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person

📌 Personal Assistant And Receptionist Kochi (India)
🏢 Prefix
📍 India