## Job Summary

We are looking for a highly organized, professional, proactive, and trustworthy Personal Secretary to provide administrative, secretarial, and executive support to the Managing Director. The ideal candidate should possess excellent communication skills, multitasking abilities, time management skills, and the ability to handle confidential information with discretion.

## Key Roles & Responsibilities

### 1. Calendar & Schedule Management

- Manage daily appointments, meetings, and schedules.
- Organize business meetings and personal appointments.
- Set reminders for important tasks, deadlines, and commitments.
- Coordinate with internal teams, clients, and business associates.

### 2. Communication & Correspondence

- Handle phone calls, emails, WhatsApp messages, and professional correspondence.
- Draft emails, letters, reports, and official communications.
- Act as the primary point of contact between the Managing Director and stakeholders.
- Follow up on important communications and pending responses.

### 3. Administrative & Office Support

- Maintain important documents, records, and files.
- Prepare presentations, meeting agendas, and reports.
- Coordinate daily office activities and administrative tasks.
- Maintain task lists and monitor pending assignments.

### 4. Travel & Event Coordination

- Arrange business travel, including flights, hotels, and transportation.
- Prepare travel itineraries and meeting schedules.
- Coordinate business events, conferences, and corporate meetings.
- Handle last-minute scheduling changes efficiently.

### 5. Business Coordination & Follow-Ups

- Coordinate with employees, vendors, clients, and business partners.




- Track assigned tasks and ensure timely completion.
- Prepare daily and weekly work-progress reports.
- Assist management with business operations and project coordination.

### 6. Personal Assistance

- Assist with personal appointments and scheduling when required.
- Manage personal reminders and significant commitments.
- Coordinate authorized personal errands and arrangements.
- Maintain confidentiality regarding professional and personal matters.

## Required Qualifications

- Graduate in any discipline; business administration preferred.
- 1–3 years of experience as a Personal Secretary, Executive Assistant, or similar role.
- Excellent written and verbal communication skills in English and Hindi.
- Proficiency in MS Office, Google Workspace, email, and digital calendars.
- Strong organizational and multitasking skills.
- Professional appearance, punctuality, and interpersonal skills.
- Ability to work independently and handle responsibilities efficiently.

## Preferred Skills

- Excellent time management and problem-solving abilities.
- Strong follow-up and coordination skills.
- Professional business communication.
- High level of confidentiality and integrity.
- Adaptability and ability to prioritize urgent tasks.
- Comfortable working directly with senior management.

## Key Performance Indicators (KPIs)

- Timely completion of assigned tasks.
- Accuracy of calendar and appointment management.
- Effective follow-up on pending work.
- Responsiveness and communication efficiency.
- Quality of administrative support.
- Confidentiality and professionalism.

Pay: ₹25,000.00 - ₹67,000.00 per month

Benefits

- Cell phone reimbursement
- Flexible schedule

Work Location: In person

📌 Personal Secretary to Managing Director (Jaipur)
🏢 Kalpvriksha Holidays
📍 Jaipur