The Office Assistant will support the smooth day-to-day functioning of the Nashik office by managing office administration, facilities coordination, vendors, supplies, procurement, employee workplace support, documentation and operational logistics. This is a hands-on role requiring strong organization, follow-through, practical problem-solving and the ability to independently coordinate multiple office-related requirements.

Key Responsibilities

1. Office Administration & Facilities

• Manage day-to-day administrative activities and ensure the office remains clean, safe, organized and functional.
- Coordinate housekeeping, maintenance, internet, utilities, security and other office services.
- Coordinate repairs, maintenance requests and infrastructure-related requirements and follow through until closure.
- Maintain office supplies, stationery, consumables and basic office inventory; identify replenishment requirements and place orders.

1. Vendor & Service Provider Coordination

• Coordinate with office vendors and service providers for routine and ad-hoc requirements.
- Obtain quotations or relevant service information when required and coordinate service delivery.
- Follow up on pending vendor issues and ensure timely resolution of operational concerns.
- Maintain vendor-related records, documents and service information.
- Coordinate with Finance on invoices, supporting documents and payment follow-ups.

1. Employee & Workplace Support

• Serve as the first point of contact for employees for office and workplace-related requirements.
- Support joining arrangements such as workspace setup, access, materials and other office logistics.
- Coordinate meeting rooms, seating arrangements and common workplace requirements.
- Support office events, team gatherings and employee engagement activities.
- Help ensure a skilled, organized and employee-friendly in-office experience.

1. Administrative & Operational Coordination

• Maintain office records, documentation,



trackers and administrative files.
- Support leadership and teams with scheduling, coordination and logistics as required.
- Assist with travel and accommodation arrangements when needed.
- Coordinate office-related procurement and follow up on pending operational requirements.
- Coordinate across People & Operations, Finance and other teams to close office-related requests.

1. Compliance, Safety & Workplace Readiness

• Maintain relevant office documentation and records.
- Support basic workplace safety, emergency preparedness and compliance-related requirements applicable to the office.
- Identify operational gaps proactively and coordinate corrective action.

1. General Office Support

• Handle routine correspondence, documentation and administrative follow-ups.
- Support visitors, meetings and general office coordination when required.
- Take ownership of day-to-day office issues and ensure timely closure rather than only escalating them.

Requirements

Education : Graduate or diploma qualification preferred; equivalent relevant administrative experience may also be considered.

Experience :

- 2+ years of experience in office administration, administrative support, office operations or facilities coordination.
- Hands-on experience coordinating vendors and service providers.
- Experience managing office supplies, procurement, records and routine operational requirements.
- Experience in a small or mid-sized organization, NGO, startup, professional services or similar environment is preferred.

Skills:

- Strong organization and follow-through
- Vendor and stakeholder coordination
- Clear verbal and written communication
- Attention to detail and documentation discipline
- Practical problem-solving and ownership
- Ability to manage multiple priorities independently
- Basic proficiency in Google Workspace / MS Office, Excel or Google Sheets
- Comfortable working in an in-person office environment

Benefits

- Great work culture

- 5 days working

- Group Medical Insurance

📌 Office Assistant (Nashik)
🏢 Intelehealth
📍 Nashik