Company: Vivasvan International Location: Yedamadu, Harohalli, Bangalore Job Type: Full time | On-Site Timing: 9:00 AM – 6:00 PM (Monday to Saturday) Salary: ₹18,000 – ₹25,000 per month (Depending on experience) Job Overview : We are looking for a reliable, computer-literate Factory Back-Office Executive to manage day-to-day inventory records, basic billing, and customer/vendor communications. The ideal candidate will handle physical stock tracking alongside simple digital/brand promotion using AI tools like ChatGPT and Canva (training will be provided).

Key Responsibilities 1. Stock & Inventory Management Maintain daily record of incoming raw materials and outgoing finished goods. Prepare delivery challans, purchase orders, and basic sales invoices (using Tally / MS Excel). Conduct weekly physical stock counts and reconcile discrepancies with the factory supervisor.

- Digital & Brand Communications Send product catalogs, quotes, and follow-ups to clients via WhatsApp Business and Email. Use AI tools (ChatGPT, Canva) to quickly generate simple product flyers, email pitches, and social updates.



Maintain an updated digital product catalog and client contact directory. 3.

General

Admin & Operations Coordinate with transport vendors for dispatches and shipments. Respond to routine customer inquiries via phone, WhatsApp, and email. Handle basic office paperwork and vendor filing.

Key Requirements &

Skills Education: Graduate or 12th Pass with computer certification.

Computer Skills: Basic to intermediate knowledge of MS Excel, MS Word, and email management. Knowledge of Tally/Tally Prime is a strong advantage. Tech-Savvy: Willingness to learn and use simple AI tools (ChatGPT, Canva) for marketing content.

Languages: Fluency in Kannada (for local coordination) and working knowledge of English or Hindi .

Proximity: Candidates living within 5–10 km of Yedamadu are strongly preferred.

Preferred Qualifications Prior 1–3 years experience in factory office admin, storekeeper support, or computer operation. Basic understanding of B2B/industrial goods purchasing or dispatch workflows.

📌 Office Assistant (Bengaluru)
🏢 Vivasvan International
📍 Bengaluru