We’re Hiring | Junior HR Executive – IT Recruitment & Core HR

MindStack Labs LLP (formerly known as CodeX Lancers) is looking for a motivated and organized Junior HR Executive to manage day-to-day HR operations and support IT recruitment for our growing technology team.

Location: Athwagate, Surat (Soon relocating to a larger facility in Adajan)

Work Mode: Full-time | On-site

Experience: 6 Months – 1 Year

Notice Period: Immediate to 15 Days preferred

Workforce Scope: Managing HR operations and recruitment coordination for a 20+ member technology team (and rapidly scaling)

About the Role

This is a hands-on HR opportunity for someone looking to build their career in Core HR Operations, IT Recruitment, Employee Lifecycle Management, Attendance & Payroll Coordination, and Employee Engagement.

The selected candidate will serve as the primary HR point of contact at the office, taking ownership of daily HR activities while working closely with the Co-Founders for guidance, mentorship, and support in establishing effective HR processes as the company grows.

Key Responsibilities

HR Operations & Workforce Management

➣ Manage day-to-day HR activities and employee coordination for the on-site team.

➣ Track employee attendance, leave requests, working hours, and related records.

➣ Handle routine employee queries and provide support for day-to-day HR requirements.

➣ Maintain accurate employee records, HR documentation, and internal trackers.

IT Recruitment & Talent Sourcing

➣ Support end-to-end recruitment for software developers, UI/UX designers, QA engineers, and other technical positions.

➣ Source and screen candidates through LinkedIn, job portals, and other recruitment channels.

➣ Coordinate interviews, technical assessments, and feedback with candidates and the hiring team.





➣ Maintain recruitment pipelines and follow up with candidates throughout the hiring process.

➣ Coordinate offer communication, joining confirmations, and recruitment documentation.

Employee Onboarding & Lifecycle Management

➣ Coordinate employee onboarding, joining formalities, and document collection.

➣ Maintain employee information, KYC documentation, and onboarding checklists.

➣ Coordinate induction sessions, workstation allocation, and asset handover.

➣ Support probation tracking, employee transitions, resignation documentation, and exit formalities.

Attendance & Payroll Coordination

➣ Maintain daily attendance and leave records using biometric or digital attendance systems.

➣ Prepare monthly attendance summaries and payroll/stipend input reports for management review.

➣ Coordinate with management and payroll partners to ensure accurate employee data.

➣ Maintain employee records required for payroll processing and related HR administration.

Employee Engagement & Workplace Culture

➣ Organize employee engagement activities, birthday celebrations, work anniversaries, and team events.

➣ Support internal communication and employee engagement initiatives.

➣ Help maintain a positive, collaborative, and professional workplace environment.

➣ Assist in addressing employee concerns and coordinating their resolution with management.

HR Documentation & Process Improvement





➣ Assist in developing and maintaining HR policies, processes, checklists, and documentation.

➣ Maintain recruitment reports, attendance trackers, and employee databases.

➣ Support the Co-Founders in streamlining HR workflows and improving day-to-day operations.

➣ Ensure HR records are organized, updated, and maintained confidentially.

What We’re Looking For The ideal candidate should have:

➣ 6 months to 1 year of experience in HR operations, IT recruitment, or a relevant HR internship.

➣ Basic understanding of recruitment processes and candidate sourcing.

➣ Familiarity with LinkedIn, job portals, MS Excel, or Google Sheets.

➣ Good communication, interpersonal, and coordination skills.

➣ Strong organizational skills and attention to detail.

➣ A proactive attitude with the ability to take ownership of assigned responsibilities.

➣ Willingness to learn, work independently, and collaborate closely with the Co-Founders.

➣ Ability to work in a fast-paced, on-site environment.

Candidates with relevant HR or IT recruitment internship experience are encouraged to apply.

What We Offer

➣ Direct mentorship and guidance from the Co-Founders.

➣ Hands-on experience across IT recruitment, core HR operations, and employee lifecycle management.

➣ Opportunity to take ownership of HR activities and contribute to building foundational HR processes.

➣ Career growth opportunities as the company and workforce expand.

➣ A collaborative, professional, and growth-oriented work setting.

Interested in Joining Us?

If you are passionate about people, organized in your approach, and eager to grow your career in HR within the IT industry, we would love to hear from you!

📌 Junior HR Executive – IT Recruitment & HR Operations (Surat)
🏢 Codex Lancers
📍 Surat