Qualifications

- A relevant bachelor's degree; an MBA in HR or MSW is preferred.
- At least 2–5 years of hands-on experience for an independent HR & Admin Officer.
- Strong working knowledge of Tamil Nadu factory compliance and applicable labour laws.
- Experience in payroll, recruitment, performance management and employee relations.
- Practical experience in ISO/IMS documentation, audits and corrective actions.
- Ability to manage factory administration, vendors, security and facilities independently.
- Strong communication, confidentiality, skilled judgement and accountability.

1.

Human Resource

Responsibilities

A. HR Operations & Employee Lifecycle· Maintain accurate and up-to-date attendance records, employee records, personnel files, legal forms and registers.

· Support the complete employee lifecycle including joining, onboarding, transfers, promotions, confirmations, changes in designation and separation.

· Coordinate employee ID cards, access cards, uniforms, PPE and other employee-related requirements.

· Maintain confidentiality of employee information and HR records.

· Maintain employee/contract workforce records as applicable.

· Maintain a high level of professionalism and responsiveness when dealing with employees, managers, vendors and external agencies.

B. Attendance, Leave & Payroll Coordination· Monitor daily attendance, shift schedules, late coming, early leaving, absenteeism and overtime.

· Ensure accurate and timely processing of attendance and leave data for payroll.

· Coordinate with department heads for attendance regularisation and approval of overtime.

· Coordinate payroll inputs including new joiners, exits, salary changes, LOP, incentives, overtime, deductions and reimbursements.

C. Recruitment & Manpower Support· Support workforce planning and manpower deployment in coordination with department heads.

· Coordinate recruitment activities from manpower requisition to joining.





· Prepare and post job openings through approved recruitment channels.

· Screen resumes against approved job requirements.

· Coordinate interview schedules and candidate communication.

· Maintain recruitment trackers and ensure timely follow-up with candidates and hiring managers.

· Coordinate pre-employment documentation, reference checks and joining formalities.

D. Learning & Development· Arrange internal and external training programs, including venue, trainer, materials and attendance.

· Maintain training records, participant feedback and training effectiveness documentation.

· Support induction and orientation programs for new employees.

· Support competency, skill matrix and employee development initiatives.

E. Employee Engagement & HR Initiatives· Conduct and coordinate for employee engagement activities, celebrations, welfare initiatives and HR events.

· Collecting employee feedback and identifying areas requiring improvement.

· Support HR communication initiatives and ensure timely circulation of policies, notices and announcements.

F. Statutory Compliance Support· Support HR in compliance activities relating to Factories Act / applicable labour laws, PF, ESI, Professional Tax, Bonus, Gratuity, Contract Labour, Minimum Wages, Shops & Establishments and other applicable statutory requirements.

· Maintain statutory registers, records and supporting documents as assigned.

· Assist during statutory inspections, audits and internal compliance reviews.

· Track compliance calendars, renewals, submissions and required documentation.





· Ensure HR documentation is maintained in an audit-ready manner.

2. Administration ResponsibilitiesA. Facility & Office Administration· Coordinate day-to-day administrative activities of the office and manufacturing facility.

· Receiving mails/couriers, distributing and sending mails/couriers.

· Monitor housekeeping, security, transport, pantry, stationery and other administrative services.

· Coordinate with facility service providers and vendors.

· Monitor vendor performance and escalate service issues.

· Maintain administrative records, contracts and service documentation.

· Support maintenance of employee facilities and workplace amenities.

· Managing petty cash and handling small office-related expenditures, ensuring all receipts and records are kept.

· Processing invoices from external providers and external providers and ensuring payments are made on time.

B. Security & Access Management· Coordinate security personnel deployment and attendance.

· Monitor visitor management and access-control procedures.

· Maintain visitor records and support emergency/security preparedness.

C. Transport & Employee Facilities· Coordinate employee transportation / company vehicle requirements where applicable.

· Maintain vehicle-related records, schedules and vendor coordination.

· Monitor employee welfare facilities and ensure timely resolution of facility-related issues.

D. Safety & Emergency Support· Coordinate security personnel deployment and visitor management.

· Support HR/Admin activities relating to workplace safety and emergency preparedness.

· Coordinate employee participation in mock drills, awareness programs and safety initiatives.

· Ensure required notices, emergency contacts and employee communication are appropriately displayed.

· Coordinate with EHS/Safety teams on employee-related safety requirements.

📌 HR and Admin Executive (Chennai)
🏢 Nuventura India
📍 Chennai