Position: HR, Admin & Executive Assistant

Location: Mumbai | Work Mode: Work from Office | Experience: 3–7 Years

Reporting to: Founder / Senior Management

Industry: Jewellery | Luxury | D2C | Retail

About the Role

We are looking for an HR, Admin & Executive Assistant who will work closely with the Founder and Senior Management. This is a high-ownership role combining HR, administration, Founder’s Office and execution/follow-up responsibilities.

Key Responsibilities:

- Manage end-to-end recruitment across corporate, retail, sales and support functions.

- Handle onboarding, employee records, contracts, NDAs, attendance, leave, probation and HR documentation.

- Manage the Founder’s calendar, meetings, calls, travel and daily priorities.

- Prepare MOMs and ensure action items are followed through to closure.

- Coordinate with internal teams, vendors, consultants, agencies and external stakeholders.

- Manage office administration, vendors, supplies, maintenance and documentation.

- Maintain trackers for recruitment, HR, meetings, action items, vendors and deadlines.

- Coordinate with Accounts, Legal and other external consultants.





- Ensure pending tasks have clear owners and deadlines and proactively flag delays.

- Maintain confidentiality of business, financial, employee and Founder-related information.

What We’re Looking For:

- 3–7 years of experience in HR, Administration, Executive Assistance, Founder’s Office or a similar role.

- Excellent follow-up and organisational skills.

- Solid communication skills with confidence in dealing with senior professionals.

- Proficiency in Excel/Google Sheets, WhatsApp, email, calendars and documentation.

- Ability to manage multiple priorities in a fast-changing environment.

- High level of discretion, ownership and problem-solving ability.

- Experience working with a Founder/CEO/Promoter-led company, startup, luxury, retail or consumer brand will be an advantage.

Ideal Candidate:

Someone who does not just coordinate but takes ownership, follows through, solves problems and ensures nothing falls through the cracks.

If this sounds like you, we would love to connect.

📌 HR, Admin & Executive Assistant (Mumbai)
🏢 Ekatra Retail Ventures
📍 Mumbai