HR & Admin Coordinator

HiCube Designs is looking for an organised and proactive HR & Admin Coordinator to assist with recruitment coordination and day-to-day administrative activities. The primary responsibility of this role will be to coordinate with job applicants, arrange interviews, maintain candidate records, and ensure smooth communication between candidates and the management team.

The role will also involve general office administration, documentation, scheduling, and other coordination tasks. We are looking for someone with good communication skills, a professional approach, and the ability to manage multiple tasks efficiently.

Key Responsibilities

HR & Recruitment Coordination

- Contact candidates regarding job openings and interview opportunities.
- Coordinate and schedule interviews between candidates and the management team.
- Communicate interview dates, timings, locations, and other relevant details to candidates.
- Follow up with candidates to confirm their availability and attendance.
- Maintain and update candidate databases, contact details, and interview schedules.
- Coordinate with the concerned team members regarding interview arrangements.
- Ensure timely communication with candidates throughout the interview scheduling process.
- Maintain organised records of recruitment-related communication and activities.

Administrative Responsibilities
- Maintain office documents, records, files,



and spreadsheets.
- Coordinate internal meetings, appointments, and schedules.
- Handle routine emails, correspondence, and documentation.
- Assist management with administrative reporting and data entry.
- Follow up on assigned tasks and coordinate routine office requirements.

Requirements
- Graduate in any discipline.
- Good verbal and written communication skills.
- Comfortable making telephone calls and communicating with candidates professionally.
- Basic knowledge of MS Office, Google Workspace, email, and spreadsheets.
- Good organisational skills and attention to detail.
- Ability to maintain accurate records and manage schedules.
- Responsible, punctual, and capable of handling tasks independently.

Preferred Qualifications
- Prior experience in HR coordination, recruitment support, office administration, or a similar role is an advantage.
- Freshers with valuable communication and organisational skills are welcome to apply.

Scope of the Role This position focuses on recruitment coordination, candidate communication, interview scheduling, and administrative support. It does not involve conducting interviews, candidate assessment, final hiring decisions, payroll processing, or employee performance management.

Pay: ₹10,000.00 - ₹15,000.00 per month

Work Location: In person

📌 HR & Admin Coordinator (Guwahati)
🏢 HiCube Designs
📍 Guwahati