Facility Executive – Technical Operations

Department: Facility Management / Technical Operations

Experience: 1–3 Years

Qualification: Diploma in Electrical, Mechanical or Civil Engineering

Employment Type: Full time

Work Location: As per client requirement

Working Hours & Weekly Off: As per the client's work policy

Reporting To: HR Manager / Operations Manager / Any Authority Designated by the Client

1. Job Purpose The Facility Executive – Technical Operations will be responsible for monitoring daily facility operations, conducting regular site inspections, ensuring the upkeep of common areas, coordinating with housekeeping and security teams, and supporting the smooth functioning of building facilities and equipment.

The role requires a hands-on approach to basic technical troubleshooting, preventive maintenance and minor repairs, along with attendance verification, service-team coordination, issue tracking and operational reporting.

The candidate will act as the primary on-site coordination point for identifying operational deficiencies, addressing routine maintenance requirements and ensuring that issues are followed up with the concerned teams until resolution.

2. Key Responsibilities

A. Facility Inspection and Daily Operations

- Conduct regular inspections of common areas, entrances, corridors, washrooms, parking areas, campus, staircases and other designated premises.
- Ensure that the premises are maintained in a clean, safe and orderly condition.
- Identify maintenance requirements, damaged fixtures, operational deficiencies and potential safety hazards.
- Maintain daily inspection checklists and coordinate corrective actions with the concerned teams.
- Verify the completion and quality of facility-related activities.

B. Housekeeping and Security Coordination

- Monitor housekeeping standards and cleanliness across designated areas.
- Verify attendance, manpower deployment, duty rosters and the availability of housekeeping and security personnel.
- Coordinate with respective housekeeping and security supervisors or team managers to address staff shortages, service deficiencies and operational issues.
- Conduct periodic inspections of washrooms, common areas, entrances, security posts and other critical locations.
- Follow up on complaints and recurring service-quality issues and escalate unresolved matters to the reporting authority.

C. Technical Inspection, Troubleshooting and Minor Repairs

- Conduct routine inspections of electrical fixtures, lighting systems, plumbing installations, CCTV equipment, sensors and other common-area facilities.
- Identify and troubleshoot basic technical faults in facility equipment and installations.
- Perform minor repairs and routine maintenance, including replacement of light bulbs, tubes and basic fixtures, and other permitted maintenance tasks within the candidate's competence.
- Identify water leakages, plumbing issues, loose or damaged fittings, lighting failures and other common maintenance problems.




- Carry out preventive maintenance checks to identify potential failures before they affect facility operations.
- Maintain records of equipment faults, inspections, repairs and maintenance activities.
- Coordinate with qualified technicians or authorized service providers for complex electrical, plumbing, CCTV, mechanical and other technical issues.
- Verify completed repairs and report recurring faults or unresolved issues.

All hands-on work must be limited to tasks for which the employee is trained, competent and authorized. Electrical isolation, specialist repairs and work involving significant safety risks must be handled in accordance with applicable safety procedures and authorization requirements. D. Vendor and Service-Team Coordination

- Coordinate with housekeeping, security, technical maintenance and other service-team managers to ensure smooth daily operations.
- Communicate identified deficiencies and follow up on corrective actions within the specified timelines.
- Monitor service delivery against defined quality standards and operational requirements.
- Maintain records of pending work, service complaints, breakdowns and vendor follow-ups.
- Escalate delays, repeated service failures and resource shortages to the reporting authority.

E. Safety and Incident Management

- Identify and promptly report unsafe conditions, electrical hazards, water leakages, equipment abnormalities and other potential risks.
- Follow site safety procedures and support the implementation of preventive measures.
- Immediately report emergencies, critical equipment failures and safety incidents to the designated authority.
- Ensure that work requiring specialist expertise or authorization is referred to qualified personnel.
- Maintain incident records and follow up on corrective and preventive actions.

F. Documentation and Daily Reporting

- Prepare daily operational reports covering facility inspections, housekeeping, security, attendance verification, technical observations and pending issues.
- Maintain inspection checklists, maintenance logs, breakdown records and corrective-action trackers.
- Record identified defects, assigned responsibilities, target completion dates and closure status.
- Use MS Excel, email and other digital tools for reporting, documentation and coordination.
- Communicate significant operational issues and unresolved matters to the reporting authority in a timely manner.

3. Educational Qualification and Experience

- Diploma in Electrical, Mechanical or Civil Engineering from a recognized institution.
- 1–3 years of relevant experience in facility management, building maintenance, technical operations, site supervision or a similar role.
- Practical experience in basic troubleshooting, minor repairs,



preventive maintenance and facility inspections will be preferred.
- Candidates with hands-on experience in housekeeping and security coordination, vendor follow-up and site operations will have an added advantage.

4. Required Skills and Competencies

- Basic technical knowledge of electrical fixtures, plumbing systems, building facilities and common-area equipment.
- Ability to identify faults, perform permitted minor repairs and troubleshoot routine maintenance issues.
- Good observation, inspection and problem-solving skills.
- Effective communication and coordination with service-team managers, vendors and internal stakeholders.
- Ability to verify attendance, maintain records and follow up on pending tasks.
- Basic proficiency in MS Excel, email and digital reporting tools.
- Good organizational skills, discipline, accountability and attention to detail.
- Ability to work on-site, conduct regular inspections and handle multiple operational requirements.
- Proactive approach to preventive maintenance, workplace safety and service quality.

5. Key Performance Indicators (KPIs)

- Completion of scheduled facility inspections.
- Accuracy and timeliness of attendance verification.
- Compliance with housekeeping and common-area cleanliness standards.
- Timely identification, reporting and tracking of maintenance defects.
- Completion of assigned preventive maintenance checks.
- Quality and effectiveness of minor repairs and troubleshooting within the employee's authorized scope.
- Timely follow-up and closure verification of operational issues.
- Accuracy and timely submission of daily reports and maintenance records.
- Prompt escalation of critical safety issues and equipment breakdowns.
- Reduction in recurring operational deficiencies through effective follow-up and preventive action.

6. Reporting Structure and Scope of Authority The employee will report to the HR Manager, Operations Manager or any other authority designated by the client. The role includes conducting inspections, verifying attendance, performing authorized minor repairs, troubleshooting routine technical issues, coordinating service teams, maintaining records and escalating unresolved matters.

Major repairs, specialized technical work, financial approvals, vendor contract decisions and other activities requiring specific authorization will remain with the designated authority or qualified service provider.

7. Nature of the Role

This is a hands-on, site-based operational role requiring regular movement across the premises, routine inspections, basic technical maintenance, minor repairs and coordination with multiple service teams.

The position focuses on facility operations and technical maintenance support. It does not include co-operative housing society administration, statutory society compliance, society accounting or committee-related responsibilities.

Note: Working hours, weekly off, shift arrangements and other applicable employment conditions will be governed by the client's work policy and site requirements.

📌 Facility Executive – Technical Operations (India)
🏢 Leapot Technologies
📍 India