Hiring: Bid & Tender Executive

Company Name: Vynedam Group of Industries

Job Title: Bid & Tender Executive (GeM / Government Tenders)

Department: Bid Management

Job Location: Remote {But in case any meeting need to visit client office}

Experience Required: 1–3 Years

Salary: ₹3.6 – ₹5.4 LPA

Employment Type: Full time / Project-Based (As Approved by Management)

Reports To: GeM Bid Manager

Open Positions: 1

Job Summary

Vynedam Group of Industries is looking for a detail-oriented and proactive Bid & Tender Executive with 1–3 years of experience in tender documentation, GeM portal operations, procurement coordination, or bid management support.

The selected candidate will work closely with the GeM Bid Manager to manage tender documentation, coordinate with internal teams and OEM/vendors, track pending requirements, and ensure timely and accurate bid submissions.

Key Responsibilities

- Collect, verify, and organize tender-related documents from internal departments, OEMs, vendors, and suppliers.
- Maintain bid document indexes, version-control registers, and tender tracking sheets.
- Verify document accuracy, including filenames, signatures, stamps, dates, formatting, and completeness.
- Coordinate with internal stakeholders to obtain required documentation within submission deadlines.
- Track pending documents, follow up regularly, and escalate delays to the Bid Manager.
- Prepare tender submission folders and support GeM portal bid upload activities.
- Maintain final submission acknowledgments, upload evidence, and supporting records.
- Prepare meeting minutes, clarification trackers, and bid status reports.
- Assist in managing pre-bid clarifications and documentation requirements.
- Ensure proper filing, document control, and audit readiness throughout the tender lifecycle.

Required Skills & Competencies
- Basic GeM Portal and Government Tender Knowledge
- Tender Documentation and Bid Coordination
- MS Excel / Google Sheets
- PDF Editing, Formatting, and Document Management




- Document Verification and Version Control
- Vendor / OEM Coordination
- Tender Tracking and Deadline Management
- Strong Follow-up and Organizational Skills
- Professional Email Communication
- Attention to Detail and Documentation Accuracy

Educational Qualifications
- Any Graduate.
- Candidates with a background in Procurement, Business Administration, Engineering, or Supply Chain Management will be preferred.

Experience Requirements
- 1–3 years of experience in tender documentation, procurement operations, bid coordination, or related functions.
- Prior exposure to GeM (Government e-Marketplace) or government tender processes is preferred.
- Experience in handling multiple documentation requirements and coordinating with vendors/OEMs is an added advantage.

Preferred Candidate Profile
- Strong attention to detail and ability to manage multiple tender deadlines.
- Good knowledge of MS Office, particularly Excel and document formatting.
- Ability to coordinate effectively with internal departments and external stakeholders.
- Good written and verbal communication skills.
- Ability to work independently and maintain accurate documentation records.
- Candidates with experience supporting government tender submissions will be preferred.

Salary & Benefits
- Annual CTC: ₹3,60,000 – ₹5,40,000
- Salary will be determined based on relevant experience, technical knowledge, and interview performance.
- Opportunity to gain exposure to government procurement, GeM tendering, and end-to-end bid management.
- Professional growth opportunities within the Bid Management department.

How to Apply

Interested candidates can apply through Indeed or share their updated resumes with the following details:

- Total Experience:
- Relevant Experience in GeM / Tender Documentation:
- Current CTC:
- Expected CTC:
- Notice Period:
- Current Location:

Email: [email protected]

Contact: 91-(phone hidden)

Pay: ₹360,000.00 - ₹540,000.00 per year

Benefits

- Flexible schedule
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Provident Fund
- Work from home

Work Location: Remote

📌 Bid &Tender Executive (India)
🏢 Vynedam Group Of Industries
📍 India