Job Summary

We are looking for a detail-oriented Accounts Payable Executive – US to manage end-to-end AP operations, vendor payments, reconciliations, and financial records for our US accounting process. The ideal candidate should have robust knowledge of US Accounting, AP processes, sales tax, and accounting systems , along with excellent communication and analytical skills.

Key Responsibilities

- Review, verify, and process vendor invoices accurately as per company policies.
- Perform three-way matching of purchase orders, receiving reports, and invoices.
- Process and schedule ACH, wire transfers, electronic payments, and check runs for US vendors.
- Monitor Accounts Payable aging and ensure timely vendor payments.
- Ensure applicable payment discounts are captured and utilized.
- Coordinate with vendors and internal teams to resolve billing discrepancies and missing documentation .
- Perform regular vendor statement reconciliations and investigate variances.
- Maintain accurate records of AP transactions, approvals, and supporting documents.
- Maintain and verify vendor tax documentation such as W-9 and W-8 forms .
- Assist with month-end closing , expense accruals, and AP ledger reconciliations.
- Support internal and external audits by providing required AP reports and documentation.
- Ensure compliance with applicable US accounting and tax requirements .

Required Skills & Competencies

- Strong understanding of US Accounting and Accounts Payable processes .
- Knowledge of US sales tax and vendor payment processes .
- Experience with invoice processing, AP aging, vendor reconciliation, and payment processing.
- Proficiency in accounting/ERP systems such as NetSuite, Salesforce,



or similar platforms .
- Strong working knowledge of MS Excel .
- Excellent written and verbal English communication skills .
- Strong analytical, reconciliation, and problem-solving abilities.
- High attention to detail and accuracy.
- Ability to communicate effectively with US clients, vendors, and internal stakeholders .
- Ability to work independently and manage multiple priorities.

Qualifications & Experience

- Bachelor's degree in Accounting, Finance, Commerce, or a related field .
- 1–3 years of relevant experience in Accounts Payable / US Accounting / Finance Operations.
- Experience working in US Accounting, KPO, BPO, or outsourcing environments will be preferred.
- Experience with US clients or vendors will be an added advantage.
- Willingness to work permanently in the 6:00 PM – 3:30 AM IST shift.

Preferred Candidate Profile The ideal candidate should be:

- Detail-oriented and highly organized.
- Strong in AP operations and financial reconciliations .
- Comfortable communicating with US-based vendors and stakeholders.
- Proactive in resolving discrepancies and payment issues.
- Able to work under deadlines and during month-end closing.
- Adaptable to accounting systems, ERP platforms, and process changes.
- Committed to maintaining accuracy, confidentiality, and compliance.

Experience : 1 - 3 Timing : 6:00 PM – 3:30 AM

Working Shift : Day Shift (Onsite)

Job Type : Full Time

Category : US Payroll

Salary : Best in industry

Skills : Excellent Communication

Keywords : US Accounting | Accounts Payable | AP Processing | Invoice Processing

Interested candidates kindly share your resume on [email protected] or WhatsApp on (phone hidden)

📌 Accounts Executive – US (Ahmedabad)
🏢 Vrecruitfirst
📍 Ahmedabad