Job Description: Operations & Admin Executive

**Position:** Operations & Admin Executive

**Location:** Work From Office – Noida Sector 62

**Employment Type:** Full-Time

## About the Role

We are looking for a responsible and detail-oriented **Operations & Admin Executive** to manage day-to-day operational activities, administrative tasks, field work, banking coordination, accounts support, vendor management, asset recovery, collections, and internal coordination. The ideal candidate should have strong follow-up skills, negotiation ability, and good knowledge of **MS Excel and Tally**. Since the role involves regular travel for official work, **own two-wheeler (bike) with a valid driving license is mandatory**.

## Key Responsibilities

### Operations Management

* Manage daily operational activities and ensure smooth business operations.

* Coordinate with internal teams for task completion and updates.

* Maintain operational reports, trackers, and documentation.

* Monitor pending tasks and ensure timely closure.

* Support process improvement and workflow management.

### Admin & Office Management

* Handle daily administrative activities and office coordination.

* Maintain important documents, records, files, and reports.

* Manage documentation related to operations, vendors, and payments.

* Coordinate with different departments for operational requirements.

### Field Operations

* Visit banks, vendors, clients, and government offices as required for official work.

* Handle document collection, submission, and verification activities.

* Support operational requirements through regular field visits.

* **Own bike with a valid driving license is mandatory for this role.**

### Banking & Payment Activities

* Handle bank-related work and documentation.





* Coordinate with banks for required processes and transactions.

* Maintain payment records and transaction details.

* Support payment processing and financial documentation.

### Accounts Support

* Assist in basic accounting activities and financial records.

* Maintain invoices, bills, expenses, and payment entries.

* Perform data entry and record maintenance.

* Knowledge of **Tally** for basic accounting operations is required.

### Collection, Asset Recovery & Follow-ups

* Follow up with clients/customers for pending payments.

* Coordinate for **company asset recovery** from employees, interns, vendors, others, or other stakeholders during exit or as required.

* Maintain asset handover and recovery records.

* Maintain collection trackers and payment status reports.

* Ensure timely reminders and coordination for payment recovery.

* Share regular updates with management.

### Vendor Management & Negotiation

* Coordinate with vendors for quotations, services, and requirements.

* Negotiate pricing, timelines, and service terms.

* Maintain vendor relationships and records.

* Ensure smooth coordination between vendors and internal teams.

### Reporting & Data Management

* Prepare daily/weekly/monthly reports using **MS Excel**.

* Maintain operational MIS and tracking sheets.

* Use Excel formulas, filters, Pivot Tables, and reporting tools for data management.





## Required Skills & Qualifications

* Bachelor's degree in Business Administration, Commerce, Operations, or related field.

* 1–3 years of experience in field operations, admin, accounts support, or coordination roles.

* Good knowledge of **MS Excel** (formulas, Pivot Tables, reports, data management).

* Basic knowledge of **Tally and accounting processes**.

* Strong communication and coordination skills.

* Good negotiation and vendor management skills.

* Ability to handle multiple tasks and meet deadlines.

* Robust follow-up and problem-solving abilities.

* **Own bike with a valid driving license is mandatory.**

## Preferred Candidate Profile

* Experience in operations/admin roles.

* Experience handling banking work, field operations, collections, asset recovery, vendors, and documentation.

* Comfortable working with numbers, reports, and financial records.

* Responsible, organized, proactive, and willing to travel for official work.

## Key Skills

* Operations Management

* Administration

* Field Operations

* Asset Recovery

* Vendor Coordination

* Payment Follow-up

* Collection Management

* Banking Coordination

* Tally

* MS Excel

* Documentation

* Negotiation Skills

* Team Coordination

**Job Location:** Noida Sector 142

**Work Mode:** Work From Office (Field Work Involved)

**Bike Requirement:** Mandatory (Own Two-Wheeler with Valid Driving License)

**Salary:** As per experience and skills

**Joining:** Immediate / Negotiable

Pay: ₹15,000.00 - ₹20,000.00 per month

Education:

- Bachelor's (Preferred)

Experience:

- Field service: 5 years (Preferred)
- Field sales: 2 years (Preferred)

License/Certification:

- Bike (Preferred)

Work Location: In person

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