Position Overview

We are looking for an Accounts Executive – Accounts, Billing & Administration to manage day-to-day accounting support, timesheet management, invoicing, collections, client coordination, sales updates, and administrative activities.

The ideal candidate should have hands-on experience in accounts operations within an IT/services organization, with valuable knowledge of client billing, employee timesheets, invoice tracking, payment follow-ups, and coordination with internal and external stakeholders.

Key Responsibilities

1. Timesheet & Billing Management

- Manage and maintain employee/consultant timesheets on a regular basis.
- Coordinate with employees and project managers to ensure timely and accurate timesheet submission.
- Verify timesheets against approved work hours, contracts, SOWs, and billing requirements.
- Identify discrepancies and coordinate with relevant teams for corrections.
- Prepare monthly billing inputs based on approved timesheets and agreed commercial terms.
- Maintain accurate records of billable and non-billable hours.

2. Invoice Processing & Management

- Prepare and process client invoices based on approved timesheets, POs, contracts, and agreed billing terms.
- Coordinate with Finance/Accounts teams for invoice generation and submission.
- Maintain an updated invoice tracker covering invoices raised, submitted, due, and collected.
- Ensure invoices are submitted to clients within agreed timelines.
- Coordinate with clients regarding invoice queries, discrepancies, and supporting documents.




- Maintain proper documentation and records of all invoices and billing-related correspondence.

3. Client Follow-up & Collections

- Follow up with clients for outstanding invoices and payments.
- Maintain an Accounts Receivable / Collections tracker.
- Regularly communicate payment status and expected collection dates to management.
- Coordinate with clients to resolve billing or documentation-related issues affecting payment.
- Escalate overdue payments and critical collection issues to management.
- Maintain professional relationships with clients during payment and billing follow-ups.

4. Sales & Business Updates

- Maintain regular updates on sales, new business, ongoing projects, and billing status.
- Coordinate with the Sales/Business Development team for client, contract, PO, and billing information.
- Maintain trackers for new opportunities, confirmed business, project start dates, and billing milestones.
- Support management with periodic sales and revenue-related reports.
- Track client-wise billing and collection status.

5. Accounts Support

- Support day-to-day accounting activities including:
- Accounts receivable
- Accounts payable support
- Expense tracking
- Payment entries
- Bank-related coordination




- Reconciliation support
- Vendor invoice verification
- Employee reimbursement processing
- Maintain proper accounting records and supporting documentation.
- Coordinate with external/internal accountants, auditors, and finance teams as required.
- Assist in month-end and year-end closing activities.

6. Administration

- Handle day-to-day office administration and operational activities.
- Coordinate with vendors, service providers, landlords, facility teams, and other external stakeholders.
- Maintain office-related records, contracts, bills, and documentation.
- Support procurement of office supplies, equipment, and services.
- Track administrative expenses and vendor payments.
- Assist HR with employee-related administrative activities when required.
- Maintain employee/contractor documentation related to timesheets, billing, and administration.

7. MIS & Reporting

- Prepare regular MIS reports and management dashboards covering:
- Timesheet status
- Billing/invoices raised
- Outstanding invoices
- Collections
- Sales updates
- Client-wise revenue
- Vendor payments
- Administrative expenses
- Ensure trackers and reports are accurate and updated on time.
- Provide management with timely updates on pending actions and exceptions.

Pay: ₹300,000.00 - ₹500,000.00 per year

Benefits:

- Flexible schedule
- Food provided
- Health insurance
- Leave encashment
- Life insurance
- Provident Fund
- Work from home

Work Location: Hybrid remote in Hyderabad, Telangana 500081

📌 Senior Executive Accounts (Hyderabad)
🏢 Vigna Tech Solutions
📍 Hyderabad