Job Title: Project Coordinator

Experience: 3–5 Years

We are looking for an experienced Project Coordinator to support project coordination, PMO activities, resource and hiring coordination, vendor management, procurement processes, financial tracking, and management reporting.

The ideal candidate should be highly organized, proactive, analytical, and comfortable managing multiple projects, requirements, stakeholders, and priorities simultaneously.

Key Responsibilities

Project Coordination & PMO Support

- Support Project Managers with project planning, coordination, milestone tracking, and status reporting.
- Maintain project schedules, milestones, deliverables, dependencies, RAID logs, decision logs, and action trackers.
- Track project progress and highlight potential delays, risks, issues, and dependencies.
- Coordinate project meetings, prepare agendas and meeting minutes, and track actions through closure.
- Collect project updates from business, IT, and cross-functional stakeholders.
- Support project governance, portfolio reviews, resource tracking, and project documentation.
- Maintain accurate project information in relevant project management systems.

Resource / Hiring Coordination

- Work with Project Managers and project teams to collect and consolidate resource and hiring requirements across multiple projects.
- Understand requirements including role, skills, experience, timelines, and project-specific needs.
- Maintain trackers covering open requirements, profiles received, interview status, selections, onboarding, and closures.
- Coordinate with staffing/service vendors for profile submissions.
- Review candidate profiles for basic alignment with project requirements.
- Coordinate interviews between project teams and vendor candidates.
- Collect interview feedback and communicate updates and next steps.
- Follow up with vendors regarding pending profiles, candidate availability, interview actions, and joining dates.
- Track requirement aging, fulfillment status, and vendor turnaround times.
- Support selected-candidate onboarding activities.




- Prepare regular resource and hiring status reports for management.

Vendor & Procurement Coordination

- Act as a coordination point between project teams and external vendors.
- Maintain regular communication with vendors and follow up on agreed actions.
- Support procurement documentation and approval processes.
- Coordinate with Procurement, Finance, Legal, vendors, and business stakeholders for required inputs and approvals.
- Create and track Purchase Requisitions and Purchase Orders.
- Support PO amendments, renewals, budget revisions, procurement approvals, invoice validation, and accrual tracking.
- Maintain accurate vendor and procurement documentation.

Financial Tracking & Reporting

- Support project budget, forecast, spend, and financial tracking activities.
- Track PO utilization, actual spend, forecasts, accruals, and budget changes.
- Assist with invoice tracking and pending financial approvals.
- Prepare project status reports, resource/hiring dashboards, presentations, and management updates.
- Consolidate project, resource, financial, procurement, and operational information from multiple sources.
- Support portfolio-level reporting and management presentations.

Business & Operational Support

- Gather and document business and operational requirements.
- Analyze project, resource, procurement, financial, and operational data to identify trends, gaps, and exceptions.
- Support improvements to project management processes, templates, tools, and reporting.
- Identify opportunities for process simplification and automation.

Required Skills

- 3–5 years of experience in Project Coordination, PMO Support, Resource Coordination, Vendor Management, Business Operations,



Procurement Operations, or a related role.
- Experience coordinating resource or hiring requirements across multiple projects or teams.
- Experience working with external staffing/service vendors.
- Experience maintaining project, resource, hiring, or operational trackers.
- Experience coordinating with Project Managers and business/technical stakeholders.
- Valuable understanding of project planning, milestone tracking, action tracking, and status reporting.
- Exposure to procurement, PO, budget, forecast, or financial tracking activities.
- Strong organizational, analytical, communication, follow-up, and stakeholder management skills.
- Ability to manage multiple priorities and work effectively with globally distributed teams.

Technical Skills

Must Have:

- Strong Microsoft Excel skills, including Pivot Tables, lookup functions, data analysis, trackers, and reporting.
- Strong Microsoft PowerPoint and presentation skills.
- Experience maintaining project, resource, hiring, and operational trackers.
- Experience working with project schedules, dashboards, and project documentation.

Good to Have:

- Planisware
- SAP
- Power BI
- Jira
- Microsoft Project
- Power Query
- Enterprise procurement or resource management systems
- Project/portfolio management systems

Education

Bachelor's degree in Business Administration, Commerce, Finance, Operations, Human Resources, Information Technology, Engineering, or a related discipline.

Preferred Background

- Project / PMO Coordination
- Resource or Workforce Coordination
- Vendor Management
- IT Staffing / Resource Fulfillment
- Business Operations
- Procurement Operations
- Project Financial Tracking
- Portfolio Reporting
- Process Improvement and Automation

Familiarity with Agile, Scrum, Waterfall, or hybrid project delivery methodologies is preferred.

Interested candidates can share their updated resume at [email protected].

Pay: ₹350,000.00 - ₹700,000.00 per year

Work Location: Hybrid remote in Hyderabad, Telangana

📌 Project Coordinator (Hyderabad)
🏢 Spasnik Solutions
📍 Hyderabad