Key responsibilities

Calendar and schedule

- Manage the Founder's daily calendar: meetings, outlet visits, vendor calls and travel
- Send a plan for the next day every evening, and remind him before each commitment
- Book travel, hotels and event registrations (franchise expos, trade shows)

Communication and follow-ups

- Handle calls, WhatsApp and email on his behalf; screen and prioritise what reaches him
- Take notes in meetings and track action items until they are closed
- Follow up with managers, vendors, contractors and consultants on pending work
- Make first calls to franchise leads and schedule meetings with serious ones

Business coordination

- Collect daily reports from outlets and the central kitchen (sales, stock, staff attendance) and give him a short summary
- Keep track of project timelines for new outlets, the restaurant build and the cafe launch
- Coordinate with the accounts team or consultants for bills, payments and documents
- Prepare simple documents, letters, presentations and Excel sheets

Documents and records

- Keep business and personal files organised: licences (FSSAI, trade, GST), agreements, insurance and renewals
- Track renewal and payment due dates and flag them in advance




- Maintain contact lists of vendors, franchise partners and key people

Personal errands

- Handle personal bills, bookings, appointments and household coordination as needed
- Coordinate with contractors on home projects when he is busy

Confidentiality

- Keep all business, financial and personal information strictly confidential

Requirements

Must have

- Graduate in any discipline (BBA / B.Com preferred)
- 1–3 years as a personal assistant, executive assistant or office coordinator; freshers with robust skills may apply
- Fluent Malayalam and English, spoken and written; Hindi or Tamil is a plus
- Good with WhatsApp Business, Gmail, Google Calendar, Excel / Google Sheets and Word
- Organised, punctual and able to handle many tasks at once
- Confident on the phone with vendors, staff and business partners
- Trustworthy and discreet with confidential information

Pay: ₹20,000.00 - ₹40,000.00 per month

Benefits:

- Cell phone reimbursement
- Commuter assistance
- Flexible schedule
- Food provided
- Paid sick time

Work Location: In person

📌 Personal Assistant (Kakkanad)
🏢 Hubits
📍 Kakkanad