Role Summary:

As a Shipping / Receiving Clerk, you will be responsible for creating compliant domestic and export tax invoices (goods & services), issuing statutory gate passes, coordinating export shipping documentation, and conducting matching of supplier invoices prior to financial handover.

This position will be based at Vadodara QRC.

1.Outbound Billing & Invoicing (Goods & Services)
• Domestic Tax Invoicing: Generate GST-compliant sales and service tax invoices, debit/credit notes, and delivery challans directly within Oracle / Oracle STAR.
• Statutory Portals: Ensure seamless generation of IRN (E-Invoices) and E-Way Bills, reconciling portal output with Oracle dispatch data to prevent transit disruptions.
• Export Invoicing: Draft export commercial invoices and packing lists (under LUT / bond or IGST routes) reflecting appropriate foreign currencies, exchange rates, and freight terms.
• Services & Job Work Billing: Coordinate with field service and project teams to raise milestone, repair, refurbishment, or AMC service invoices with correct SAC codes.

2.



Dispatch Logistics & Shipping Documentation
• Gate Pass Administration: Generate, record, and maintain strict log registers for Returnable Gate Passes (RGP)and Non-Returnable Gate Passes (NRGP) for customer dispatches, subcontracting, calibration, or scrap movements.
• Export Shipping Dossiers: Prepare complete export documentation sets and coordinate clearance with freight forwarders and Customs House Agents (CHAs):• Commercial Invoice & Packing List (CIPL)
• Certificate of Origin (COO), inspection reports, and shipping instructions
• Tracking of Shipping Bills, Air Waybills (AWB), Bills of Lading (BL), and export realization (e-BRC) records.

3. Supplier Invoice Verification & Accounts Payable Support
• 3-Way Matching: Perform preliminary audit and 3-way matching of inbound vendor/subcontractor bills against approved Purchase Orders (POs) and Goods Receipt Notes (GRN / Service Entry Sheets) in Oracle.
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📌 Shipping/Receiving Clerk (Vadodara)
🏢 Flowserve Corporation
📍 Vadodara