Title: Receptionist cum Secretary

Location: HRC, Janakpuri, Delhi

JOB SUMMARY

• Serve as the primary representative, professionally managing front-desk operations, visitor receptions, and multi-line telephone communications.
• Provide comprehensive executive secretarial and administrative support.
• Plan, coordinate, and organise domestic and outstation visits, travel itineraries, ticketing, and accommodations for executive leadership and teams.
• Draft and process all office correspondence, documentation, minutes of meetings, and maintain structured systems.
• Coordinate official daily schedules, calendar engagements, meetings, reminders, and departmental communications.
• Support general corporate office management, dispatch/courier operations, and cross-functional administrative/HR activities.

MAIN DUTIES AND RESPONSIBILITIES

Front Desk & Telephone Management
• Manage reception operations, greet visitors, screen inquiries, and maintain front-office decorum and visitor passes/registers.
• Operate the telephone/EPABX console: prompt screening, call routing,



and logging transparent and concise telephone messages.
• Supervise incoming and outgoing mail, couriers, and dispatches; maintain accurate dispatch and receipt registries.
• Ensure a welcoming, organized, and clean environment across the front-office reception and executive waiting areas.

Secretarial & Executive Support to Chief Executive
• Maintain and organize the Chief Executive’s appointment calendar, official engagements, and provide regular reminders.
• Screen and process executive mail, correspondence, and actionable documents.
• Draft routine correspondence, circulars, meeting minutes, and compile executive presentations and reports.
• Facilitate document clearances, proposal/document and office orders.

Outstation Travel Coordination & Itinerary Planning
• End-to-end planning and booking of domestic and outstation field visits, including flight/train tickets, cab rentals, and guest house/hotel accommod

📌 Receptionist cum Secretary (India)
🏢 Deepalaya
📍 India