Job Summary

We are looking for a highly organized, proactive, and result-oriented Executive Assistant to the Director to provide end-to-end executive, administrative, and coordination support. The candidate will be responsible for managing the Director’s schedule, coordinating with internal departments, tracking important tasks, preparing reports, and ensuring timely execution of business priorities.

The ideal candidate should have excellent communication skills, strong follow-up capabilities, professional conduct, and the ability to handle confidential information while managing multiple priorities efficiently.

Key Responsibilities

• Manage the Director’s daily schedule, calendar, appointments, meetings, and business commitments.
• Coordinate meetings with internal teams, clients, vendors, and external stakeholders.
• Prepare meeting agendas, presentations, reports, and Minutes of Meeting (MOMs).
• Follow up with department heads and team members on tasks, deadlines, and pending assignments.
• Track key business activities, action points,



and project progress to ensure timely execution.
• Act as a communication link between the Director and various departments.
• Handle emails, calls, correspondence, and other communications on behalf of the Director.
• Prepare daily updates, management reports, trackers, and business summaries as required.
• Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries.
• Maintain confidential documents, business records, and important information systematically.
• Coordinate with departments such as HR, Finance, Sales, Operations, and Administration.
• Conduct research, collect data, and prepare information required for business decisions.
• Ensure reminders and follow-ups for key meetings, commitments, and deadlines.
• Handle urgent assignments and special projects entrusted by the Director.
• Manage personal and professional tasks assigned by the Director, where required.

📌 Executive assistant to Director (Pune)
🏢 Neuraleap Group
📍 Pune