Role & responsibilities -

1.Vendor Invoice Management

- Receive, verify, and process vendor invoices, supplier bills, and expense invoices.
- Verify invoices against Purchase Orders (POs), Service Orders (SOs), Goods Receipt Notes (GRNs), Certificates of Analysis (COAs), and other relevant supporting documents, wherever applicable.
- Ensure the accuracy of invoice values, GST details, vendor information, accounting entries, and agreed payment terms.
- Identify and resolve invoice discrepancies, duplicate invoices, missing documents, and approval-related issues.
- Ensure invoices are recorded in the appropriate company books within the prescribed timelines.

2. Vendor Payment Processing

- Closely co-ordinate with banking team and prepare and share vendor payment schedules based on agreed credit terms and due dates.
- Coordinate with the Finance Manager for payment approvals.
- Monitor overdue invoices and ensure timely payments to vendors.

3. Vendor Account Reconciliation

- Reconcile vendor ledger balances with supplier statements (Monthly /Quaterly/ Yearly) as per requirement.
- Investigate and resolve discrepancies in invoices, payments, debit notes, and credit notes.
- Follow up with vendors regarding outstanding balances and payment confirmations.
- Ensure accurate and up-to-date vendor account records across all group companies and branches.
- Maintain accurate vendor account records.

4.GST / MSME and Tax Compliance

- Verify vendor GSTIN, invoice particulars, applicable GST rates, and other relevant tax details.
- Reconcil purchase records with GSTR-2B, wherever applicable, and coordinate the resolution of discrepancies.
- Verify the applicability of Reverse Charge Mechanism (RCM), GST input tax credit restrictions, the 180-day payment-related ITC reversal provisions,



and blocked credit under applicable GST provisions.
- Ensure proper identification, calculation, deduction, documentation, and reporting of TDS and other applicable statutory obligations.
- Monitor payments to Micro and Small Enterprises (MSMEs), ensure compliance with applicable payment timelines and reporting requirements, and proactively highlight potential violations.
- Maintain supporting documentation and coordinate with the Finance team during GST, TDS, internal, and statutory audits.
- Track relevant compliance deadlines and ensure timely completion of assigned activities.

5. Vendor Management

- Coordinate with vendors regarding invoices, outstanding payments, and account statements.
- Maintain vendor master data, including bank details, GSTIN, PAN, and payment terms.
- Ensure vendor bank detail changes are independently verified and approved.
- Maintain skilled relationships with suppliers and internal departments.

6. Reporting and Documentation

- Prepare and circulate accounts payable ageing reports, vendor outstanding reports, and payment schedules within prescribed deadlines.
- Maintain complete records of invoices, payment vouchers, debit notes, credit notes, reconciliations, and supporting documents.
- Provide accurate vendor liability and outstanding payment information to the Reporting Manager for cash flow planning.
- Support monthly, quarterly, and annual financial closing activities.
- Maintain a systematic record of pending invoices, disputed balances, unapproved bills, and upcoming payment obligations.

7. Internal Controls and Audit Support

- Follow company policies and approval procedures for invoice processing and payments.
- Prevent duplicate payments and unauthorized transactions.
- Maintain proper documentation for internal and external audits.
- Ensure confidentiality and accuracy of financial information.

📌 Executive- Accounts Payable (New Delhi)
🏢 Catalysts Bio Technologies
📍 New Delhi