Role & responsibilities

We are seeking an experienced, detail-oriented Accounts Payable Specialist to oversee end-to-end procure-to-pay (P2P) operations. In this role, you will be responsible for full-cycle accounts payable, vendor relationship management, invoice processing, and financial reconciliations. The ideal candidate possesses deep hands-on experience with modern ERP systems, strict adherence to internal controls, and the ability to optimize vendor workflows.

Key Responsibilities

Invoice & Payment Processing

- Process, code, and post high-volume vendor invoices, credit notes, and expense reports with high accuracy.
- Perform 2-way and 3-way matching (Purchase Orders, Receiving Documents, and Invoices) to identify and resolve discrepancies.
- Prepare weekly, bi-weekly, and monthly payment runs via ACH, wire transfers, cards, and checks.
- Review and verify employee expense reports in compliance with company travel and expense policies.

Vendor Management & Reconciliation

- Act as the primary point of contact for vendor inquiries, resolving payment disputes, billing issues, and statement discrepancies.
- Maintain vendor master records, ensuring up-to-date banking details, payment terms, and compliance tax documentation (e.g., W-9s, 1099s, GST/VAT details).
- Perform regular monthly vendor statement reconciliations to ensure complete accuracy of ledger balances.

Month-End Closing & Reporting





- Prepare Accounts Payable aging reports and provide key updates on cash disbursements and outstanding liabilities.
- Assist in month-end and year-end closing processes, including accruals for unbilled goods/services (GRNI/IRNI).
- Support internal and external audit requests by providing necessary documentation and schedules.
- Monitor AP metrics, such as processing turnaround times, discount capture rates, and exception rates.

Qualifications & Skills

- Education: Bachelors degree in Accounting, Finance, Business Administration, or a related field.
- Experience: 1 to 4 years of direct experience handling high-volume Accounts Payable in a corporate environment.
- ERP Proficiency: Solid working knowledge of ERP systems such as SAP, Oracle NetSuite, QuickBooks Enterprise, Workday, or Microsoft Dynamics 365.
- Technical Skills: Advanced proficiency in Microsoft Excel (VLOOKUPs, Pivot Tables, SUMIFs) and automated invoice processing tools (e.g., Concur, Tipalti, Bill.com).
- Core Competencies:

- Solid understanding of GAAP/IFRS principles related to liabilities and accruals.
- Deep familiarity with local tax regulations (e.g., US 1099 compliance, GST/TDS withholding if applicable).
- Exceptional attention to detail and analytical problem-solving skills.
- Strong written and verbal communication skills for cross-departmental and external vendor interactions.

Kindly share resume via mail

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📌 Accounts Payable Analyst (Gurugram)
🏢 TeamLease Digital
📍 Gurugram